Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit HR Assistant x 2 for 6-month contracts on rates of £13.21/hour (PAYE) increasing to £13.38/hour (PAYE) from 1 March 2025.
This role will be based onsite in Glasgow city centre Monday to Friday.
Responsibilities:
- Acting as the first point of contact for the department;
- Responding to standard queries received by telephone and via the HR/Employee Self Service inboxes, and escalating queries to the correct member of the HR team when required;
- Updating employee details on the integrated HR/Payroll system, e.g. new starters and leavers, contractual changes including salary changes and working patterns and requests in relation to annual leave;
- Updating and contributing to the content of the HR sections of the intranet;
- Updating and manage the filing of HR related materials within both the HR office and the public drive;
- Collating standard data reports for HR related committees and projects;
- Administering HR related meetings, including booking appropriate venues, coordinating diaries, and arranging any required equipment; organising travel and accommodation for the HR team; note taking.
- Assisting in the development of new initiatives, project and procedures.
- Contributing to the organization and coordination of Staff Development Events;
- Collating, recording and analysing training evaluation information;
- Distributing mail received;
- Diary management;
- Maintain stationery supplies for HR Team;
- Undertaking other duties deemed reasonable by the HR Manager and Director of HR.
Essential Skills:
- A comprehensive knowledge of Microsoft Office, including MS Word and Excel, and an ability to learn new software if required;
- Good, accurate keyboard skills;
- Excellent written and verbal communication skills;
- An ability to communicate courteously, confidently and effectively at all levels across the Institution.
- A methodical approach to the completion of tasks, prioritising workload effectively to meet deadlines and ensure an efficient service is maintained;
- A willingness to undertake relevant training and development;
- A commitment to Equal, Diversity and Inclusion, encouraging and promoting best practice in this area;
- Educated to Higher level (or equivalent) or have relevant experience in a similar role;
- Previous administrative experience;
- Experience working both as part of a team and independently under own initiative.
If you would like to hear more about these opportunities, please get in touch