Petroineos Trading Ltd. is a trading and refining joint venture between INEOS and PetroChina International (London) Company Limited founded in 2011. The trading activity is structured around asset-driven and entrepreneurial trading teams in Oil, Refined Products, Gas, Power, Emissions and LNG.
This role is a 12-month FTC position, reporting to the Senior Office Services Manager.
Responsibilities
* Coordinating and monitoring facility maintenance, repairs, and minor office works
* Ensuring compliance with Health & Safety Regulations and ACoPs including assisting with New Starter H&S Induction Tours, DSE assessments and PEEPS
* Review and record contractors’ compliance paperwork (RAMS) and insurance in clear and concise manner and ensuring Permit to Work applications have been submitted on the landlord portal
* Working closely with the Senior Office Services Manager in ensuring control of budgets and expenses relating to HSE and Facilities, including reviewing and updating manuals and guides
* Liaising with vendors and contractors regarding SLAs and contract renewals, including raising NTAs
* Maintaining inventory and supplies of equipment, furniture, and other items
* Scheduling preventative maintenance tasks as well as reactive jobs
* Reacting to maintenance emergencies promptly and escalating as required
* Liaising with employees and contractors to ensure effective delivery of service
* Event Management i.e. assisting with Social Committee in-office events
* Work collaboratively with the wider Integrative team regarding various administrative overflow tasks such as reception cover, invoicing and travel administration
Person Requirements
* Educated to degree level or equivalent
* Proficiency with Microsoft Office
* IOSH qualified (minimum IOSH Working Safely but ideally IOSH Managing Safely)
* DSE Assessor (training can be provided) and methodical in approach to managing risks and adhering to HSE legislation
* Proven relevant experience from a corporate background required i.e., law, finance or management consultancy.
Other Requirements
* Excellent communication and interpersonal skills
* Adept at prioritizing, scheduling and multitasking
* High level of teamwork and collaboration skills
* Must adhere to principles of confidentiality and discretion
* Proficient with Microsoft Office (Adv Word/Excel/PPT)
* A good level of English both written and verbal
* High level of attention to detail and accuracy
* Highly organised, resourceful and proactive
* Desire to deliver a high-quality service
* Punctual, reliable and a good team player.
The successful candidate must have permission to work in the UK by the start of their employment.