Job summary PART TIME MEDICAL RECEPTIONIST to cover Maternity Leave We are seeking a part time medical receptionist to work in a busy NHS GP Surgery in Eltham, 10 hours per week over two days. Applicants must be willing to work flexible hours and to cover staff holidays. The location will be at Elmstead Medical Clinic, 81 William Barefoot Drive SE9 3JD. We are looking for candidates who are professional, friendly, have a good telephone manner and take pride in their work. You will be the first point of contact for the patients in our surgery and need to make a good lasting impression. You must have excellent computer skills. Full training will be provided on our EMIS WEB clinical system. Main duties of the job MAJOR DUTIES AND RESPONSIBILITIES: Reception duties Management of Appointment System Management of medical records Preparation of consulting rooms Operation of telephone system Start and end of day procedures About us PART TIME MEDICAL RECEPTIONIST We are seeking a part time medical receptionist to work in a busy NHS GP Surgery in Eltham, 10 hours per week 2 days a week. Applicants must be willing to work flexible hours and to cover staff holidays. We are looking for candidates who are professional, friendly, have a good telephone manner and take pride in their work. You will be the first point of contact for the patients in our surgery and need to make a good lasting impression. You must have excellent computer skills. Full training will be provided on our EMIS WEB clinical system. Date posted 22 January 2025 Pay scheme Other Salary Depending on experience Contract Fixed term Duration 12 months Working pattern Part-time Reference number A4716-25-0000 Job locations Elmstead Medical Centre 81 William Barefoot Drive London SE9 3JD Job description Job responsibilities JOB DESCRIPTION JOB TITLE: Part Time Medical Receptionist RESPONSIBLE TO: Practice Manager OBJECTIVES: (i) Provide a point of contact for patients and all other visitors to the practice (ii) Act as a focal point of communication between patients, doctors and other medical staff MAJOR DUTIES AND RESPONSIBILITIES: Reception duties: (i) Apply an efficient appointment system to monitor flow of patients into consulting and treatment rooms (ii) Apply an appointment system for patients without appointments who need Urgent Consultation. (iii) Ensure arrangements and formal requirements are explained and completed in respect of new patients and those requiring temporary treatment (iv) Administer arrangements for private services, receive payments and issue receipts (v) Respond to all queries and requests for assistance from patients and other users of the Practice in line with the Practice Charter. First contact for any complaints is the Senior Member of the reception team. (vi) Administer the home visit system (vii) Ensure that all repeat prescription requests are actioned within 48 hours. (viii) Action requests for transportation. (ix) Ensure patient waiting areas, reception and medical areas are kept clean and tidy Management of Appointment System (i) Ensure full familiarity with all appointment systems currently in effect, including regular and incidental variations (ii) Book appointments and recalls on computer as required ensuring sufficient information is recorded to retrieve medical record (iii) Monitor effectiveness of the system and report any problems or variations required Management of medical records (i) Ensure all records are accurately assembled in advance for each consulting session (if required) (ii) Ensure correspondence, results and reports are filed in accordance with the current procedures (iii) Ensure that records are available for the Doctors in the instances of urgent consultation (iv) Retrieve and re-file records as required, adhering to strict alphabetical order (v) Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover Preparation of consulting rooms (i) Ensure that the consulting rooms are checked at the end of each surgery to ensure that any medical records are returned for filing and the rooms left tidy and secure. Operation of telephone system (i) Receive and make calls as required. Take messages and ensure such messages are passed to the correct person speedily and accurately (ii) Ensure that system is operational at the beginning of each day and switched over to night service and answer phone at the end of each day Start and end of day procedures (i) Open up premises and make all necessary preparations to receive patients and other visitors to the surgery (ii) Secure premises at the end of each working day, ensure the building is totally secured, internal lights turned off and alarm activated. (iii) Tidy up consultation rooms and waiting area. Make sure cups used has been washed and put away. Other requirements (i) Comply with the Data Protection Act and PMS policy on patient confidentiality at all times (ii) Adhere to the PMS policy on cultural awareness and equal opportunities (iii) Adhere to the PMS policy on Health and Safety (iv) Assist the clinicians with the implementation of the new GMS contract by providing administrative support as and when required. (v) And any other responsibilities falling reasonably within the remit of the post. Job description Job responsibilities JOB DESCRIPTION JOB TITLE: Part Time Medical Receptionist RESPONSIBLE TO: Practice Manager OBJECTIVES: (i) Provide a point of contact for patients and all other visitors to the practice (ii) Act as a focal point of communication between patients, doctors and other medical staff MAJOR DUTIES AND RESPONSIBILITIES: Reception duties: (i) Apply an efficient appointment system to monitor flow of patients into consulting and treatment rooms (ii) Apply an appointment system for patients without appointments who need Urgent Consultation. (iii) Ensure arrangements and formal requirements are explained and completed in respect of new patients and those requiring temporary treatment (iv) Administer arrangements for private services, receive payments and issue receipts (v) Respond to all queries and requests for assistance from patients and other users of the Practice in line with the Practice Charter. First contact for any complaints is the Senior Member of the reception team. (vi) Administer the home visit system (vii) Ensure that all repeat prescription requests are actioned within 48 hours. (viii) Action requests for transportation. (ix) Ensure patient waiting areas, reception and medical areas are kept clean and tidy Management of Appointment System (i) Ensure full familiarity with all appointment systems currently in effect, including regular and incidental variations (ii) Book appointments and recalls on computer as required ensuring sufficient information is recorded to retrieve medical record (iii) Monitor effectiveness of the system and report any problems or variations required Management of medical records (i) Ensure all records are accurately assembled in advance for each consulting session (if required) (ii) Ensure correspondence, results and reports are filed in accordance with the current procedures (iii) Ensure that records are available for the Doctors in the instances of urgent consultation (iv) Retrieve and re-file records as required, adhering to strict alphabetical order (v) Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover Preparation of consulting rooms (i) Ensure that the consulting rooms are checked at the end of each surgery to ensure that any medical records are returned for filing and the rooms left tidy and secure. Operation of telephone system (i) Receive and make calls as required. Take messages and ensure such messages are passed to the correct person speedily and accurately (ii) Ensure that system is operational at the beginning of each day and switched over to night service and answer phone at the end of each day Start and end of day procedures (i) Open up premises and make all necessary preparations to receive patients and other visitors to the surgery (ii) Secure premises at the end of each working day, ensure the building is totally secured, internal lights turned off and alarm activated. (iii) Tidy up consultation rooms and waiting area. Make sure cups used has been washed and put away. Other requirements (i) Comply with the Data Protection Act and PMS policy on patient confidentiality at all times (ii) Adhere to the PMS policy on cultural awareness and equal opportunities (iii) Adhere to the PMS policy on Health and Safety (iv) Assist the clinicians with the implementation of the new GMS contract by providing administrative support as and when required. (v) And any other responsibilities falling reasonably within the remit of the post. Person Specification Experience Essential Experience of working within General Practice will be desirable Qualifications Essential GCSE grade A to C in English and Maths Desirable N/A Person Specification Experience Essential Experience of working within General Practice will be desirable Qualifications Essential GCSE grade A to C in English and Maths Desirable N/A Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name PRIMECARE PMS Trading as South Street Medical Centre Address Elmstead Medical Centre 81 William Barefoot Drive London SE9 3JD Employer's website https://www.southstreetmedicalcentre.co.uk/ (Opens in a new tab)