Job summary Are you looking for an exciting new challenge? Would you like to work in a fast paced office where no two days are the same? Do you have demonstrable experience in an Executive Assistant role, excellent organisational skills and enjoy variety in your workload? We are looking for a highly motivated individual with considerable experience of working in a demanding and challenging environment. This role will be a hybrid role of home working and at St George's Hospital in Stafford and you will be responsible for the administration duties for the Director(s) of MPFT. If you have experience of working in a senior administrative post, strong computer skills and have a commitment to working as part of a team, then we would love to hear from you. Main duties of the job The post holder will directly support the Directors and manage the flow of work through the Chief Executive Office to ensure effectiveness and efficiency is met by the department at all times, which will include; Managing Director's phone calls and diaries/priorities Coordinate and monitor training for those staff within the directorate Provide administration support to the Directors Maintain filing systems Devise, implement and maintain electronic and paper filing systems Source and gather information to support Directors to prioritise their workloads effectively More information can be found on the attached Job Description About us By joining Team MPFT, you will be helping your communities and in return for this, we will support you by; Supporting your career development and progression Excellent NHS Pension scheme Generous maternity, paternity and adoption leave Options for flexible working Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave Extensive Health and Wellbeing support and resources If you work in our community teams, we pay for your time travelling between patients Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rate s Salary sacrifice bikes up to £2k Free car parking at all trust sites Free flu vaccinations every year Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met) And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people. Date posted 03 March 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year per annum Contract Permanent Working pattern Full-time Reference number 301-JP-25-7034534 Job locations St George's Hospital Corporation Street Stafford ST163SR Job description Job responsibilities The post holder will proactively manage the Directors telephone calls, all correspondence and ensure due focus is maintained on the Directors priorities. They will resolve and conclude issues on behalf of the Director using internal sources of support, and keep the Director promptly appraised of key issues and developments. The post holder will work with a high level of independence including judgement resolving and responding to incoming communications, seeking advice (by exception) as and when necessary When required, support colleagues in the Corporate Executive Support Team to provide business support to the Management Team to ensure effective delivery of the key objectives of the Trust Board. Ensures that a confidential, efficient administration service is provided to the Directors including handling sensitive and confidential information/data. Manages all aspects of diary management on behalf of the Directors. Schedule and arrange meetings, involving both internal and external participants, taking formal minutes, as directed and assisting with the compilation and production of supporting documentation. Handle telephone and visitor enquires from staff and external organisations, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trusts reputation positively. Undertake the progress monitoring and expediting of work delegated by the Directors. Ensure that the Directors are promptly appraised of key issues and developments, liaising with key members of staff, other Directors, senior managers and stakeholders, as appropriate and are fully briefed accordingly in preparation for meetings. Requires the ability and judgement to extract relevant facts from a broad mix of information in order to identify appropriate routes of action/referral. For a full list of duties, please refer to the attached Job Description Job description Job responsibilities The post holder will proactively manage the Directors telephone calls, all correspondence and ensure due focus is maintained on the Directors priorities. They will resolve and conclude issues on behalf of the Director using internal sources of support, and keep the Director promptly appraised of key issues and developments. The post holder will work with a high level of independence including judgement resolving and responding to incoming communications, seeking advice (by exception) as and when necessary When required, support colleagues in the Corporate Executive Support Team to provide business support to the Management Team to ensure effective delivery of the key objectives of the Trust Board. Ensures that a confidential, efficient administration service is provided to the Directors including handling sensitive and confidential information/data. Manages all aspects of diary management on behalf of the Directors. Schedule and arrange meetings, involving both internal and external participants, taking formal minutes, as directed and assisting with the compilation and production of supporting documentation. Handle telephone and visitor enquires from staff and external organisations, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trusts reputation positively. Undertake the progress monitoring and expediting of work delegated by the Directors. Ensure that the Directors are promptly appraised of key issues and developments, liaising with key members of staff, other Directors, senior managers and stakeholders, as appropriate and are fully briefed accordingly in preparation for meetings. Requires the ability and judgement to extract relevant facts from a broad mix of information in order to identify appropriate routes of action/referral. For a full list of duties, please refer to the attached Job Description Person Specification Qualifications Essential RSAII Evidence of continuing professional development Experience Essential Experience of working in a senior administrative post with responsibility for autonomous management of incoming and outgoing communication Experience of providing executive level support for/at Executive Directorate and Trust Board Committee meetings Experience of office management at an executive level. Skills Essential Strong computer literacy including effective use all Microsoft Office applications and the internet A sound knowledge of the NHS, local health organisations and neighbouring local authority organisations to support the work of the Director. Excellent verbal and written communication skills with ability to produce clear and accurate reports Person Specification Qualifications Essential RSAII Evidence of continuing professional development Experience Essential Experience of working in a senior administrative post with responsibility for autonomous management of incoming and outgoing communication Experience of providing executive level support for/at Executive Directorate and Trust Board Committee meetings Experience of office management at an executive level. Skills Essential Strong computer literacy including effective use all Microsoft Office applications and the internet A sound knowledge of the NHS, local health organisations and neighbouring local authority organisations to support the work of the Director. Excellent verbal and written communication skills with ability to produce clear and accurate reports Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Midlands Partnership NHS Foundation Trust Address St George's Hospital Corporation Street Stafford ST163SR Employer's website https://www.mpft.nhs.uk (Opens in a new tab)