Job summary A great opportunity has arisen for a good and caring communicator with excellent interpersonal skills to lead our friendly dynamic reception team at YorSexual Health York - part of York and Scarborough Teaching Hospitals NHS Foundation Trust. The successful candidate will be the first point of contact for our service users and should be able to demonstrate an effective level of communication whilst acting with empathy in what can be an emotional or difficult situation. You will need to be self-motivated, and a good team player and you will also be first contact for staff on a day-to-day basis for the reception team. This is a great opportunity to join the NHS to support its work and enjoy the staff benefits that this brings. Please do feel free to call us for an informal chat about the role to find out more about it Main duties of the job Duties will include but not be limited to: Registering and booking patients using our stand alone computer system. Providing administration support to the multidisciplinary team. Providing administration support to the HIV clinicians Undertaking supervisory duties and line management for the Reception team, including Annual Leave, Rotas, E-Roster Liaising with clinical and admin teams to provide excellent service for all our Service Users Core hours will include shifts until 8pm on a rota basis Experience of working in a healthcare setting and some reception knowledge would be desirable, though not essential. Supervisory or equivalent experience is desired. Full training will be given on our stand-alone IT system. About us Our benefits We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager. A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. Date posted 25 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pro rata Contract Permanent Working pattern Part-time Reference number 419-6615317-RS-FHC-A Job locations YorSexual Health 31 Monkgate York YO31 7PB Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else. Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else. Person Specification Knowledge, training and experience Essential GCSE or equivalent in English or a good standard of written English Previous reception experience Computer literate Desirable Willing to undertake any necessary training Typing/word processing or experience of the same Communication and relationship skills Essential Can communicate in a clear and understandable manner in person and on the telephone Can demonstrate a non-judgmental and flexible attitude towards patients and sexual health in general Ability to demonstrate self-motivation and enthusiasm and ability to use initiative when working alone Able to demonstrate assertiveness and prioritise objectively Ability to retrieve and carry medical records within the department Accurate eyesight to permit sustained periods of work on a computer Desirable Has experience of working with young people or people who may find it difficult to be clear about their needs Able to work evenings and occasionally cover for holidays/sickness Aptitude and Personal Qualities Essential Understands the importance of maintaining confidentiality Ability to recognise when patients need immediate input from staff and direct appropriately Able to work as a sole receptionist supported by the clinical team Friendly and approachable manner with colleagues Person Specification Knowledge, training and experience Essential GCSE or equivalent in English or a good standard of written English Previous reception experience Computer literate Desirable Willing to undertake any necessary training Typing/word processing or experience of the same Communication and relationship skills Essential Can communicate in a clear and understandable manner in person and on the telephone Can demonstrate a non-judgmental and flexible attitude towards patients and sexual health in general Ability to demonstrate self-motivation and enthusiasm and ability to use initiative when working alone Able to demonstrate assertiveness and prioritise objectively Ability to retrieve and carry medical records within the department Accurate eyesight to permit sustained periods of work on a computer Desirable Has experience of working with young people or people who may find it difficult to be clear about their needs Able to work evenings and occasionally cover for holidays/sickness Aptitude and Personal Qualities Essential Understands the importance of maintaining confidentiality Ability to recognise when patients need immediate input from staff and direct appropriately Able to work as a sole receptionist supported by the clinical team Friendly and approachable manner with colleagues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust Address YorSexual Health 31 Monkgate York YO31 7PB Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)