Job Description
Job Specification: Administrative Staff
Job Title: Sales Admin Coordinator
Department: Various
Location: South Yorkshire (Hybrid / Work from Home)
Reports To: Directors
Job Overview:
Due to rapid growth and success in SYIL CNC UK Ltd, we are seeking a highly organised and proactive Admin Sales Coordinator to join our friendly team. This role will be an exciting, challenging and varied role within a fast-paced machinery sales business which is relatively new to the market, however, has broken multiple records in its infancy.
Our ideal candidate will be responsible for providing administrative support to ensure the efficient and effective running of the business, whilst helping the sales team in their day-to-day roles. With strong opportunity to progress within a hugely successful, emerging business who really seeks to break the status quo of not just being ‘another employer’, this is a fantastic chance to join a young, dynamic and incredibly friendly team where no two days will be the same.
Key Responsibilities:
* Machine Order Coordination: To arrange machine tool orders, scheduling the correct accessories to each order, coordinating with our network of suppliers and partners.
* General Office Support: Manage incoming and outgoing correspondence from prospective customers and suppliers, including emails, phone calls, and postal mail. Ensuring a high level of customer service.
* Logistics Support: To manage and coordinate the import of machine tools. Arranging delivery dates with customers. Keeping directors informed of delivery schedules.
* Data Entry: Maintain and update records, excel spreadsheets, and databases, ensuring accuracy and confidentiality.
* Machine Service Coordination: To coordinate with our service team on machine call outs, machine commissions, and schedule annual machine servicing.
* Accounting & Bookkeeping: Keeping on top of cashflow excels and receipts, in preparation for the accountants.
* Invoicing: Creating invoices for orders received. Chasing invoices that are overdue. Generate purchase orders for our suppliers.
* Banking: Organising payments that directors have authorised.
* Sales Assistance: Organising documents or sales reports that salesmen may request.
* Scheduling & Calendar Management: Organise appointments, meetings, and events, ensuring all logistics are arranged (e.g. meeting rooms, hotels, equipment, catering).
* Supply Management: Monitor and maintain office and machine tool supplies, ensuring stock levels are adequate and ordering new supplies as needed.
* Thinking Outside the Box: We want someone who can improve the way we do things, challenge the current systems with ideas you think will enhance the company.
Qualifications:
* Education: GCSE’s A-C in Maths and English Required. A-Level or Degree advantageous but not essential.
* Experience: Previous experience in an administrative or office support role is preferred.
Skills:
* Strong organisational and time management skills.
* Excellent verbal and written communication skills.
* IT Proficiency, in particular on MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to work independently and as part of a team.
* Meticulous attention to detail and ability to manage multiple tasks in a fast-paced team environment.
Personal Attributes:
* Friendly with a can-do mentality to get things done
* Proactive, seeking new methods of furthering operational efficiency
* Self-driven
* Professional demeanour and appearance
* Adaptability and willingness to learn
* Strong problem-solving abilities
* Confidential
* Friendly and team goal orientated
Working Conditions:
* Hours: Full-time (9:00 AM – 5:00 PM, Monday to Friday)
* Environment: Primarily a work from home role with occasional travel for meetings or events as needed.
* Salary: Starting £30,000 basic + £5,000 OTE
* Package: Includes pension and bonus scheme.
CV’s to uk@syil.com, Ref: Admin Sales Coordinator
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