JOB PURPOSE We are currently seeking a detail-oriented and organized individual to join our team as a Governance Administrator and Office Manager with a focus on supporting clinical and corporate governance functions. This role will primarily involve providing administrative support to the Governance Management team ensuring the efficient operation of Board and Committee meetings,, quality improvement initiatives, and compliance activities. This position offers an excellent opportunity for someone with strong administrative skills and an interest in developing a career in healthcare quality and compliance. KEY RESPONSIBILITIES In your role as Governance Administrator and Office Manager, your key responsibilities are Documentation Management Maintain accurate and up-to-date records of clinical governance documents, policies, and procedures. Work with and support with administering systems such as PolicyStat, Datix and Bluestream. Assist the Governance Management team in organising and archiving meeting minutes, reports, and other governance-related materials. Meeting Support Coordinate logistics for meetings, including scheduling, room bookings, and agenda preparation. Attend meetings to record accurate minutes, track action items, and provide administrative support as needed. Assist in following up on action items and ensuring timely completion of tasks with all involved. Compliance Tracking Monitor compliance with regulatory requirements, accreditation standards, and organisational policies related to clinical governance. Assist in maintaining compliance calendars, tracking deadlines, and coordinating compliance activities. Support the preparation of audit materials and documentation for regulatory inspections, including liaising with individuals to ensure adherence to the audit schedule. Quality Improvement Assistance: Help coordinate quality improvement activities, including patient engagement and feedback, and CQC preparations and outcomes. Support the dissemination of best practice and educational resources to clinical staff. Communication and Coordination Facilitate communication channels for sharing governance updates, meeting schedules, and important announcements. Respond to enquiries and requests for information in a timely and professional manner. 6. Office Management Maintain office efficiency by maintaining appearance of common areas, organising procedures, handling correspondence including telephone calls, managing filing systems, and overseeing supplies and equipment. Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, maintaining filing system, mailing and shipping packages, and updating contact database. Oversee and maintain an asset log of office equipment for uninterrupted function, identify and fulfil office supply needs, maintain, and manage suppliers/contractors. Manage all aspects of the offices space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested. Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character. This is not an exhaustive list and other duties may be require