Canonesses of the Holy Sepulchre Greater Colchester Area
6 days ago Be among the first 25 applicants
Hours: 20 per week with some flexibility
Rate of pay: according to experience
Book-keeper Job Description
Reports to: The Prioress
Place of work: Howe Close, Colchester
JOB SPECIFICATION
1. Bookkeeping: Processing all transactions, income and expenditure, bank accounts, investments and interests. Sage is the currently used accounting software.
2. Cash holding: Maintaining petty cash accounts including Euro and Dollar accounts.
3. Payroll: Preparing payslips monthly and pay. Keeping HMRC paperwork maintained. Submitting PAYE payments, and preparing end of year returns. Preparing and submitting Workplace pension schedules.
4. Audit: Preparing all schedules and calculations for auditors. Attending auditor at annual visit.
5. Investments: Acting on instructions with regard to administration of investments as directed by Trustees.
6. Bank holdings management: Monitoring cash flow and required transfers from deposit and investment accounts.
7. Annual budgets: Preparing budgets based on previous years and information from house treasurers and trustees where necessary.
8. Bursars’ conference and other seminars: Attending as appropriate and cascading information back to trustees.
9. Attending trustees, finance committee and community meetings: When required.
10. Tax returns and claims: Preparing as required, then submitting to Auditors for onward submission. Gift aid claim quarterly, then allocating to funds as required on receipt. Maintaining Gift aid register.
11. Charity commission: Maintaining details on charity commission website and inputting annual return. Submitting type signed accounts.
12. Personal Accounts: Supporting individual Sisters with management of personal accounts as required.
13. House Accounts: Completing monthly house accounts – Peregrine and Colchester Houses. Monitoring budgets and reporting on House Spending annually to the Community.
Requirements: Enhanced DBS clearance
PERSON SPECIFICATION AND FURTHER DETAILS
Key relationships: The post holder will have contact with a wide range of people, both inside and outside the Community and will be required to be friendly, professional, helpful and sensitive. Relationships include: i) Community ii) Trustees iii) Volunteers iv) Supporters and donors v) Charities and other NGOs vi) other employees
Other information: The job description helps the post holder to understand her/his main duties. It is not exhaustive and the role’s duties may change from time to time, in discussion with the post holder and consistent with the level of responsibility of the post.
The appointment is subject to the satisfactory completion of a three month probationary period and is permanent.
The Community is committed to good safeguarding practice and to providing equal opportunity to everyone, regardless of background.
The post holder will be based in Colchester and will share an office. (S)he will interact with all the members of the Community living in Colchester through the day and will therefore need a sensitive awareness of being in a home as well as an office.
The post holder may be required to travel to our house in Chelmsford from time to time and will also be required to attend Conferences and training. This may occasionally require a rare overnight stay during a Conference.
Qualifications: Relevant bookkeeping qualification (e.g IAB, ICB, AAT or part qualified) National Payroll Certificate an advantage.
Desirable previous experience: Working as Bookkeeper/financial administration role and Payroll administrator. Proven experience of working in an administrative or operational role. Demonstrable experience of supporting a small team in a similar environment. Experience of coordinating meetings, writing reports and minute writing. Experience of working for a charity desirable but not essential. Experience of working with the SAGE accounting package would be an advantage.
Skills: Good verbal and written communication skills. Good range of IT skills such as mail merge, data inputting, email, excel spreadsheets and Microsoft word. Professional and confident telephone manner. Meticulous attention to detail and a high level of accuracy.
Attributes: A continual focus on the needs of the Community which requires a flexible approach to tasks and to people. An appreciation and understanding of the importance of confidentiality. The ability to deal with a wide range of people with good humour, tact and diplomacy. Confident, organised and efficient with the ability to prioritise and manage multiple tasks. Able to work to tight timeframes. Hard-working, honest and reliable. Must be able to work on their own initiative. An affinity with the Community’s values would be an advantage.
ABOUT US
Canonesses of the Holy Sepulchre: As Canonesses of the Holy Sepulchre, over the centuries, we have tried to live faithfully in the hope and joy of the Resurrection message. We have done this through building community, being people of prayer and serving others. Today we continue to live as a community trying to influence change in small and also more important ways. Our presence as a Community is the most significant way to achieve this goal as we genuinely try to live a real Community life via a sense of belonging, hospitality and giving hope to those who look to us for help and guidance.
Seniority level
Mid-Senior level
Employment type
Part-time
Job function
Accounting/Auditing and Finance
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