We are seeking an Office Assistant to join our sociable and dynamic team. If you thrive on interacting with diverse individuals, excel in an organised setting, and enjoy a lively, fast-paced, and fun atmosphere, this role might be perfect for you!
Your responsibilities will include maintaining a clean, tidy, and safe environment for both employees and guests, greeting visitors, and ensuring they have a positive first impression of YouLend. Additionally, you will manage travel arrangements, assist with monthly events, keep the office stocked with essential supplies and arrange couriers to send and retrieve equipment.
Reporting to the Office Manager, you will also collaborate closely with various other departments within the business.
Responsibilities
Look after visitors by greeting, welcoming, directing them appropriately, and notifying the relevant colleagues
Admin tasks such as post handling, arranging couriers, ordering gifts/incentives, ordering stock (including branded items), arranging photographers
Ensuring meeting rooms are adequately tidy and setting up meetings as required, as well as ordering breakfast/lunches and making drinks
Organising employee benefits; booking massage therapist, ordering birthday cakes, setting up lunch each day
Organising flights and hotels for international travel, as well as booking restaurants and other trip requirements
Liaising with the building management team and Landlords to resolve issues in the office
Onboarding new starters, creating welcome packs and arranging introduction meetings with various teams. Offboarding leavers and removing them from various accounts.
Restock kitchen each morning and afternoon.
Responsible for Ocado weekly orders
Highlighting and resolving, if possible, any issues within the office or escalating to the Office Manager
Assisting with projects; office extensions, desk moves, health and safety inspections
Arranging meetings with external suppliers and contractors
Keeping employees updated with company-wide updates
Responding to and keeping on top of the Office Management inbox
Requirements
Excellent time management
Be able to prioritise your workload
Friendly and approachable (you will represent YouLend and be the first person external visitors see)
Organisation skills and very good attention to details
Ability to work under pressure and with changing requirements and priorities
Professional and positive communication skills in person, over the phone and in writing
Experience with Microsoft Office
First aid and fire safety trained (ideal but not mandatory)
Desirable:
First aid and fire safety trained (ideal but not mandatory)