Infection Prevention and Control Team Administrator
We are seeking a motivated meticulous individual to carry out administrative duties for a small infection prevention team. The post holder will have exceptional skills and passion for organisation, time planning, documentation and tracing information. They will be adept at completing tasks in a timely manner. The post holder will be a fundamental member of the team.
Main duties of the job
The post holder will provide a wide range of administrative support for the Infection Prevention and Control (IPC) team. A high level of concentration and communication skills is required as well as the use of initiative in problem solving.
This post requires the deployment of efficient administrative, communication and interpersonal skills and good knowledge of IT including Word, Excel, and PowerPoint. The post holder will work closely with all members of staff to ensure that a high-quality service is delivered.
Regular exposure to detailed and sensitive information, the post holder should be able to manage the information shared within meetings, via telephone or written and discuss cases through regular supervision.
The post holder will be line managed by the Matron for Infection Prevention and Control. The post holder will be based at The Royal Marsden Hospital, Downs Road, Sutton but may be expected to travel independently to the Chelsea site on infrequent occasions.
Job responsibilities
Support the management of outbreaks and incidents with the organising of related meetings, distribute agendas to group members, manage attendance registers and minute taking. Transcribe minutes, agree with the chair of the meeting (Deputy Chief Nurse / Chief Nurse / Deputy Director of Infection Prevention), and circulate within timescales.
Under supervision enter data and information to infections and incidences to the United Kingdom Data Collection System (DCS). Supporting with access to the DCS system when requested from the Chief Nurse / Deputy Director of Infection Prevention and Control.
Update staff training records on the Trust's system to ensure timely and accuracy of compliance training figures.
Collate data for various infection prevention reporting including yearly and quarterly reports, MEG audit data reports and outbreaks and incidence. Data and information for other committee meetings members of the infection prevention team attend.
Be able to use a range of computer applications in producing correspondence, training materials and reports.
Organise / prioritise own time to complete tasks within specified timescales, and to work unsupervised as and when necessary.
To help distribute infection prevention, standards, policies, and resources electronically and by post.
To assist when required and with guidance with audits including maintaining databases and producing audits in a presentable format.
Person Specification
Education
* GCSE Math's and English Grade A - C or equivalent
* European Computer Driving Licence (ECDL)
Experience
* Administrative / clerical experience
* Experience of working with the public
* Experience of working independently and as part of a team within a busy office environment.
* Experience of working in a health care setting
Knowledge
* Competent knowledge of IT systems and software programs such as Outlook, Word, Excel, and PowerPoint
* Demonstrable experience in ability to communicate with multi-disciplinary professionals and staff incorporating diplomacy and absolute discretion.
Skills
* Skilled in use of Microsoft Office packages
* Ability to develop and maintain office systems e.g., filing
* Ability to resolve queries effectively.
* Excellent communication and interpersonal skills
* Excellent organizational skills
* Problem solving skills and ability to respond to sudden unexpected demands.
* Excellent time management skills with the ability to reprioritize
* To be familiar with and competent in handling data including the facilitation of performance reporting
* Ability to work to deadlines.
* Numerate
* Skilled minute taker
* Ability to work in an environment where there will be frequent exposure to distressing or emotional circumstances relating to the nature of the role
Personal Qualities
* Ability to work on own initiative
* Team player
* Able to travel independently to RMH Sites, including Community Services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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