Key Roles and Responsibilities
a) Ledger Activities
* Processing of purchase invoices.
* Generating credit notes and cash refunds.
* Processing of sales orders.
* Expense and mileage claims - ensuring that they are booked into the system having been signed off by the authorised person.
* Deal with Supplier/Customer Queries in a timely manner.
* Reconciliation of the Debtors/Receivable Ledgers to monthly supplier statements.
* Generation of customer accounts, order points and branches.
* Working alongside the Finance Manager to ensure all debts are paid when applicable and all receivables are obtained on time.
* Reconciliation of petty cash, credit cards and euro/zloty accounts.
* Ensuring compliance with financial regulations.
* Posting of daily banking.
b) Administration
* Monitoring of the account’s inbox passing the information across to the necessary people within the company.
* Resolving of queries daily and reporting to Finance Manager with queries not able to be resolved.
* Use the Order Margin Review system.
* Generating and creating reports using the ERP system.
* Managing the vehicle fleet.
* Taking cash payments via WorldPay or advising customers of other methods of payment as and when required.
* Working with Senior Management on administration documentation such as the PIM report.
* Monitoring of documentation such as terms, service, and additional agreements.
* Developing reporting processes using Excel.
* Ensure that all stock imports have an appropriate goods movement reference logged onto the HMRC portal.
* Any other duties required.
PERSON SPECIFICATION
Competency / Performance Drive
Technical / Professional Expertise
* GCSE Maths and English.
* Good numeracy skills.
* Familiarity or interest in accounting, eg, Basic Accounting qualification (AAT Level 2) – preferred but not essential.
* Teamwork and cooperation.
* Proficiency in Windows & Excel.
* Experience using Kerridge (K8 software) preferred but not essential.
ACCOUNTS ASSISTANT COMPETENCIES
Teamwork and Cooperation
* Genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively; may be shown in any role in a team.
* Being willing to help colleagues complete a task. Understanding need for cooperation to achieve larger organisation objectives. Makes personal sacrifices to meet organisation needs. Stands by decisions that benefit the organisation, even if they are unpopular or controversial.
Achievement Orientation
* Making specific changes in system or in own work methods to improve performance.
* Monitoring or checking work or information; setting up and maintaining systems of information.
* The notion of good enough is not acceptable. There is a need to pursue highest standards in every aspect of work.
* Proactively looks for new ideas, questions the way things are done and proposes changes.
Numeracy
* Ability to analyse, process and present numerical information such as financial and statistical data.
* Is relaxed and confident when dealing with numerical data.
Job Types: Full-time, Permanent
Pay: From £22,500.00 per year
Schedule:
* Monday to Friday
Experience:
* Accounting: 1 year (preferred)
* Bookkeeping: 1 year (preferred)
* Administrative: 1 year (preferred)
Work Location: In person
Application deadline: 18/10/2024
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