Purpose of the job:
As Agreement Coordinator - Lettings, you will provide comprehensive support to Divisional Business Units, taking full responsibility for the administration of the legal agreement process, from business plan stage through to completion. You will work collaboratively with the Recruitment team, to provide a seamless customer journey for new and existing publicans, ensuring full compliance to the Pubs Code and driving tenure targets.
Key responsibilities:
1. Providing a first-class service to new and existing publicans
2. Accurate administration of the new tenancy agreement process
3. Ensuring adherence to company policy and the Pubs Code
4. Updating financial system to maintain customer details, rent schedules and agreement information within agreed timescales
5. Instruct and liaise with solicitors on leasehold or supplemental lease cases
6. Daily contact with Regional Managers to progress through to completion
7. Work closely with the division to ensure short-term agreements are converted to substantive tenancies, as per divisional target
8. Complete ad-hoc tasks/projects as determined by the business
9. Carry out inductions for new Regional Managers and other internal departments
Skills, Experience & Qualifications:
1. Evidence of administration experience and accurate working
2. Experience of updating office and administrative systems and of suggesting or implementing improvements to existing ones
3. Attention to detail and the ability to manage the production of documents critical to the business
4. The ability to prioritise own workload
5. Experience of timely and accurate updating and maintenance of company databases
6. Ability to communicate information effectively to a wide range of internal/external contacts
7. Demonstrate good competency in Word, Excel and Outlook
8. Understand, embrace and deliver the company’s vision and values
9. Calm, well organised and a self-starter
10. Excellent planning and organisation skills and the ability to respond effectively to constantly changing priorities
11. Fully supportive of team working – recognises when colleagues are faced with a problem or over-stretched and does not wait to be asked before offering assistance
12. Highly developed interpersonal and communication skills in order to establish and maintain effective working relations with a wide range of internal and external contacts
13. Willingness to learn and adopt new ways of working with a positive attitude and approach to improve departmental efficiency
What's in it for you?
1. 25 days annual leave
2. Annual Leave Purchase Scheme
3. Pension
4. Vitality Healthcare
5. Opt in dental insurance programme
6. Annual bonus scheme
7. The Stonegate discount card offering discounts across our managed estate
8. Online benefits portal offering discounts across the High Street and other retailers
At Stonegate Group, we're proud to be the biggest operator of pubs, bars, and late-night venues in the United Kingdom. Our leading brands are diverse and well-known, including names like Slug & Lettuce, Be At One and Popworld. Find out more about a career with Stonegate Group.
If you have a disability as outlined by the Equality Act 2010 and require reasonable adjustments to be made during the recruitment process, please let us know in advance so that any support, aids or adaptations can be put in place to assist you.
Job Info
Job Title: Agreement Coordinator - Lettings
Company: Stonegate Group
Location: Birmingham, West Midlands
Salary: £26,000 Per annum Plus benefits package
Posted: [Insert Date]
Closes: Jan 3rd 2025
Sector: Administration
Contract: Permanent
Hours: Full Time
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