Summary
We are seeking a motivated and ambitious Trainee Apprentice Company Secretary to join our team. This role is designed for individuals pursuing a career in corporate governance and company secretarial practice, offering valuable hands-on experience and study support.
Wage
Competitive
Competitive apprenticeship salary with annual reviews. Full study support for continued CGI qualification, Pension scheme and other company benefits. Clear career progression pathways.
Training course
Governance officer (level 4)
Hours
Monday to Friday, 9.30 am to 5.30pm.
37 hours 30 minutes a week
Possible start date
Monday 10 March
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
* Maintain statutory registers and company records in compliance with legal and regulatory requirements.
* Process on boarding documents and undertake AML, Know Your Customer (KYC) and Client Due Diligence (CDD) processes.
* Undertake set up processes, such as setting up internal files records, incorporating UK companies and setting up UK bank accounts
* Assist with the preparation and filing of statutory documents with Companies House and other regulatory bodies.
* Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs.
* Conduct research on governance, regulatory, and compliance matters to support senior team members.
* Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
* Assist in drafting client invoices and processing payments.
* Provide administrative support to the Corporate Administration team ensuring timely and accurate delivery of our services to the client.
* Undertake project-based tasks to support the team as and where necessary.
Where you’ll work
40 Queen Street
1st Floor
London
EC4R 1DD
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
CLEAR QUALITY LIMITED
Your training course
Governance officer (level 4)
Equal to higher national certificate (HNC)
Course contents
* Interpret regulation, legislation and governance practices and advise and train stakeholders on its practical application.
* Establish, maintain, and influence relationships with key stakeholders and team members.
* Use IT systems to manage, share and store information in accordance with regulatory requirements and organisational policies and procedures.
* Communicate complex information through a variety of media to enable key stakeholders to understand what is required.
* Review instructions, following them to a conclusion through the execution of tasks.
* Identify and use precedents adapted for specific circumstances such as resolutions, announcements, reports.
* Produce work which is factually accurate and well presented for submission to the members of a decision-making governing body and for publication by the organisation.
* Develop and maintain structure charts for the organisation.
* Plan and prioritise their workload to meet deadlines.
* Maintain and organise forward looking plans and calendars, keeping relevant stakeholders informed of upcoming events such as meetings, reporting timetables, compliance deadlines.
* Gather, analyse, use, and share data to inform the decision-making process and make judgements on actions to take.
* Identify problems and present potential solutions to stakeholders.
* Respond to stakeholder questions and requests, knowing when to consult with others or escalate on matters of a more complex or sensitive nature.
* Identify and implement improvements to support the governance of the organisation.
* Interpret regulation, legislation and governance practices and advise and train stakeholders on its practical application.
* Establish, maintain, and influence relationships with key stakeholders and team members.
* Use IT systems to manage, share and store information in accordance with regulatory requirements and organisational policies and procedures.
* Communicate complex information through a variety of media to enable key stakeholders to understand what is required.
* Review instructions, following them to a conclusion through the execution of tasks.
* Identify and use precedents adapted for specific circumstances such as resolutions, announcements, reports.
* Produce work which is factually accurate and well presented for submission to the members of a decision-making governing body and for publication by the organisation.
* Develop and maintain structure charts for the organisation.
* Plan and prioritise their workload to meet deadlines.
* Maintain and organise forward looking plans and calendars, keeping relevant stakeholders informed of upcoming events such as meetings, reporting timetables, compliance deadlines.
* Gather, analyse, use, and share data to inform the decision-making process and make judgements on actions to take.
* Identify problems and present potential solutions to stakeholders.
* Respond to stakeholder questions and requests, knowing when to consult with others or escalate on matters of a more complex or sensitive nature.
* Identify and implement improvements to support the governance of the organisation.
Your training plan
This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.
Requirements
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Team working
Other requirements
This is an office-based role in London, ideal for someone eager to take ownership, contribute directly to our growth, and make an impact in a fast-paced environment.