Partners secretary and administrator: Compile the agenda for all meetings (management/clinical etc) Convene, attend an participate in and be responsible for the the minutes of meetings when required. Organise and participate in staff meetings and multidisciplinary meetings, as appropriate. Personally support the Partner(s) in matters relating to management. Be responsible for adequate medical cover and arrange locums when necessary. Personnel and Health and Safety Management The recruitment, selection and induction of employees, ensuring that initial health and safety instruction is provided. Manage the activities of all clerical, secretarial and administrative/support staff, ensuring an effective service. To maintain records of staff training and immunisations including those required by the General Practice contract. Communicate agreed Practice policy to all staff and introduce and maintain systems to support such policies. Be responsible for an effective appraisal/personal development system and any resulting training or disciplinary procedures. To determine and maintain an effective and cost-effective level of staffing and hours of work required for running of the Practice, including where appropriate confident in discussing redundancy. To act as the Practice complaints officer To be the lead for complaints procedure and respond within effective time frame. General Management Be responsible for supplies, both medical and administrative Information Technology EMIS Web and associated clinical recording systems Train and supervise staff in the use of IT Clinical Governance and Quality Performance Management Supervise in the preparation of the appointment book, searches, data recording, PC download and other upgrades as necessary Prepare the Practice for any external inspection visits Significant event analysis/critical incident appraisal Confidential Matters Deal personally with any confidential matter about the Practice or the Partner(s) and reports to professional body. Finance Managing the financial elements of the organisation including budgets, bank accounts, accounting systems, petty cash etc. Seeking to maximise practice income and reduce expenditure in conjunction with the Partner(s). Maintain an effective liaison with the practice accountant, overseeing the practice accounts, ensuring year-end figures are presenting in a timely manner. Briefing Partner(s) on all financial matters. Managing and processing Partner(s) drawings, PAYE and pensions for all staff. Managing contracts for services such as cleaning, gardening and window cleaning and the procurement for such services.