Kenna Recruitment has a brand new exciting role for an experienced Pre Construction Administrator to join one of the UK's fastest growing Fire Protection businesses. Experience within the construction industry is required.
Overview:
To provide and excellent and efficient Administration and Secretarial support to various site personnel (but not limited to) the Project Manager, Senior Site Managers, Site Managers, Assistant Site Managers, Graduate Trainee Site Managers, Commercial Manager, Design Manager, Technical Coordinator, Surveyor as well as visiting Directors.
Experience / Knowledge
* At least 2 years’ experience in a similar administration role.
* To have excellent IT skills using Word, Excel and Outlook and strong administration skills, preferably with RSA level II certification.
* To be able to communicate at all levels internally and externally in a professional manner.
* To have a high level of organisation and planning skills.
* To have an excellent telephone manner.
Key Requirements:
* Provide support to the pre-construction manager to ensure all administrative tasks are dealt with effectively and efficiently.
* Assisting the pre-construction manager with creating compelling project pitches to clients and strategizing the best route to win.
* Supporting in creating detailed budgeting to ensure projects can be delivered within financial targets
* Assisting with executing project delivery strategy up to the commencement of the construction phase including design/scope/specification and initial project program
* Creating new clients on the management system including site locations, contacts, contract details, and asset registers.
* Assisting with creating and maintaining project trackers both internal and external to ensure accurate data is maintained at all times throughout a contract duration
* Assisting the pre-construction manager to ensure client forecasted revenue is maintained against anticipated contract value
* Attending meetings including preparing minutes for meetings and managing actions points and ensuring these are recorded and followed up in a timely manner.
* Assisting with arranging and scheduling of surveying of works, including booking survey visits and liaising with surveyors, scheduling visits, preparing visit paperwork, including health and safety documentation, organizing permits to work, and sorting any special requests of the client.
* Ensuring timely quotation of works including liaising with the estimators and estimating team and raising your own quotations for small works and variations as knowledge develops.
* Help achieve effective client communication throughout the pre-construction phase
* Basic receptionist duties including greeting visitors, answering phone calls, and updating diaries.
Benefits:
* Salary up to £35,000 plus annual bonus
* Unlimited annual leave holiday!
* Private healthcare
* Team socialising budget for all employees
* Family friendly policies including enhanced Maternity and Paternity
* Cycle to work scheme
* Reward and Recognition scheme – European mini-breaks on offer
* Two company events each year
* Auto-enrolment pension scheme
If interested, please apply below or send your CV to hollyp@kennarecruitment.co.uk