Job summary An opportunity has arisen for a motivated and enthusiastic senior pharmacy assistant to join the Pharmacy Clinical Governance and Quality Assurance teams based at York Hospital. The Clinical Governance team ensures the safe and effective management of medicines by monitoring practice to ensure policies and procedures are implemented effectively. The Quality Assurance Team ensures the quality of pharmacy services is effectively monitored and continually improves. You will need to demonstrate excellent written and verbal communication skills, be well organised and able to work both independently and as part of a multidisciplinary team. The entry banding is either a Band 2 or Band 3 dependent on prior Pharmacy qualifications and experience, to be discussed at interview. You must be prepared to work towards a Level 2 qualification in Pharmacy Services with dispensing elements if not already qualified. Candidates must have GCSEs in Maths and English at grade C/4 or above and meet the essential criteria of the person specification. Experience of working within a hospital pharmacy would be beneficial but not essential as training will be given. Candidates should be keen to develop themselves, their role and the team. You will be based at York Hospital but may be required to work at other sites on occasion. Core hours are Monday to Friday 08:45 - 17:15. You will contribute to the weekend (1 in 8 weekends) and bank holiday (1 per year) rotas. You will have a regular dispensary slot Main duties of the job The post holder will be responsible for assisting in the management of the quality management system within the department and ensure compliance with national legislation and medicines management standards Tasks include: Document control working with authors and approvers in a collaborative manner to ensure documents are reviewed and approved Asset monitoring to include validation, calibration and servicing to ensure equipment and processes remain compliant with regulatory requirements. Recording of deviations within the department. Assist in the medical gas cylinder counts and audit actions. Assist with temperature monitoring and cold chain management, including queries from multi-disciplinary teams. Report product defects and follow up resulting actions. Assist in the management of controlled prescription stationery including:Prescription receipt and processingReconciling accountability formsRegistering Non-Medical Prescribers on NHSBSAAssist with the management of controlled drugs within the department and widerorganisation including:Dispensing training for pharmacy staffControlled drug returnsAssisting with queries and maintaining the authorised signature listAssist with the management of spare medicine keys and key queries in the widerorganisationPerform internal audits and implement corrective actions About us Our benefits We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager. A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. Date posted 10 March 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 419-7019782-SPA-P Job locations York Hospital Wigginton Road York YO31 8HE Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Person Specification Education for Band 2 Essential Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/. You must have proof of qualifications. Experience and Knowledge for Band 2 Essential Ability to work to protocols, procedures and SOP's and suggests changes Desirable Pharmacy Experience Hospital Pharmacy Experience Skills Essential Ability to use a range of computer programmes relevant to the post Aptititude Essential Appropriate attention to detail Effective use of initiative. Ability to work in a team environment and alone. Understands the needs of customers, including patients and staff. Flexible to changing work routines and demands Ability to plan & prioritise own workload in the face of changing demands. Effective time management and ability to work within time constraints. Ability to handle moderate load Good communication & interpersonal skills Values Essential Kind Open Pursue Excellence Education for Band 3 Essential QCF level 2 qualification in Pharmacy Services - with dispensing elements Experience and Knowledge for Band 3 Essential Competency training and experience in a specialist area of pharmacy service such as aseptics, stock management, or dispensing. If not already acquired, this must be gained within one year of taking up post. Ability to work to protocols, procedures and SOPs and suggest changes where necessary. Person Specification Education for Band 2 Essential Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/. You must have proof of qualifications. Experience and Knowledge for Band 2 Essential Ability to work to protocols, procedures and SOP's and suggests changes Desirable Pharmacy Experience Hospital Pharmacy Experience Skills Essential Ability to use a range of computer programmes relevant to the post Aptititude Essential Appropriate attention to detail Effective use of initiative. Ability to work in a team environment and alone. Understands the needs of customers, including patients and staff. Flexible to changing work routines and demands Ability to plan & prioritise own workload in the face of changing demands. Effective time management and ability to work within time constraints. Ability to handle moderate load Good communication & interpersonal skills Values Essential Kind Open Pursue Excellence Education for Band 3 Essential QCF level 2 qualification in Pharmacy Services - with dispensing elements Experience and Knowledge for Band 3 Essential Competency training and experience in a specialist area of pharmacy service such as aseptics, stock management, or dispensing. If not already acquired, this must be gained within one year of taking up post. Ability to work to protocols, procedures and SOPs and suggest changes where necessary. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust Address York Hospital Wigginton Road York YO31 8HE Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)