Job Title: Executive Assistant
Department: HANNON Group
Reports To: CEO
Location: Aghalee, Co. Armagh
Our Ideal Person
We are seeking a highly organised and proactive Executive Assistant to support our CEO. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion and the ability to work in a fast-paced environment.
Duties and Responsibilities
1. Provide comprehensive administrative support to the CEO, including scheduling meetings, managing calendars, prioritising tasks and coordinating travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Act as a liaison between the CEO and internal/external stakeholders.
4. Handle confidential information with discretion and professionalism.
5. Assist in the preparation of board meetings, including agenda preparation, minute-taking, and follow-up on action items.
6. Manage and prioritise incoming communications, including emails and phone calls.
7. Coordinate and organise company events, meetings, and conferences.
8. Conduct research and compile data to support executive decision-making.
9. Perform other administrative duties as assigned.
10. Based on site.
Knowledge, Skills and Experience required
1. Bachelors degree in business administration, Management, or a related field preferred.
2. Proven experience as an Executive Assistant or in a similar administrative role.
3. Excellent organisational and time-management skills.
4. Strong written and verbal communication skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team.
7. High level of discretion and confidentiality.
8. Strong problem-solving skills and attention to detail.
Note: This description is intended to be a guide of what duties are most likely to be but should not be taken as a definitive list. Hannon reserves the right to vary duties and add duties as they deem necessary.
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