Job summary An exciting opportunity has arisen for a Secretary to support the Caerphilly Senior Nurse Management Team. Being the first point of contact for the team, their duties include: Providing an efficient and effective secretarial and administrative support to the team including diary management, typing, photocopying, scanning, filing, faxing, creation of spreadsheets and databases, etc. To act as first point of contact, dealing courteously and appropriately with telephone and other enquiries. In the absence of a member of the team, using initiative to answer queries, action as necessary and make notes for their information on their return. To maintain and upload documentation in accordance with the health record keeping standards and be responsible for maintaining storage and tracking systems of case notes/medical records held within the team. To arrange, service and attend meetings as required including preparation and circulation of agenda, papers and minute taking as requested and ensure that follow up actions are communicated when appropriate. The role will be 25-30 hours negotiable at a Band 3 and will be based in Trethomas Health Centre CF83 8FX Please contact Jonathan Lewis for further discussion / interest on this email:Jonathan.Lewiswales.nhs.uk to arrange a TEAMs call. Main duties of the job Process both incoming and outgoing mail, emails, dealing with all correspondence in an appropriate and timely manner.To act as point of contact for the team including receipt of visitors to the team and telephone enquiries. Dealing with enquiries and ensuring messages are communicated to team members. Maintain the Team's electronic diaries. Support the maintenance of staff personal files, scheduling appraisal sessions, maintenance of systems to record periods of absence such as annual leave, sickness, study leave etc, providing reports to the Team as requested.To organise events eg training, conferences, team building etc including booking of venues, delegates, refreshments, programmes, etc. To maintain administrative systems, policies and procedures utilised within the team and work with the development and implementation of consistent and robust systems and processes. Disseminate information to team members as required.Maintain good communication and liaison between other staff, department and the public.Undertake other duties, commensurate with the banding, as requested by the Team. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. About us Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future. Date posted 07 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £26,060 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 040-AC182-0325-A Job locations Trethomas Health Centre William Street Trethomas CF83 8FX Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Person Specification Qualifications and Knowledge Essential Meets criteria outlined Experience Essential Meets criteria outlined Desirable Meets criteria outlined Skills and Attributes Essential Meets criteria outlined Desirable Meets criteria outlined Person Specification Qualifications and Knowledge Essential Meets criteria outlined Experience Essential Meets criteria outlined Desirable Meets criteria outlined Skills and Attributes Essential Meets criteria outlined Desirable Meets criteria outlined Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Aneurin Bevan University Health Board Address Trethomas Health Centre William Street Trethomas CF83 8FX Employer's website https://abuhb.nhs.wales/ (Opens in a new tab)