Job summary An interesting and unique opportunity has arisen for either an individual seeking career development within the Trust, or for an individual withsuitable demonstrable skills. The position of Administrative Coordinator within the Respiratory team has become vacant, and we are seeking a candidate with excellent typing,communication and organisational skills, ideally with a good knowledge of the Trust's Core Patient Database and an understanding of the Somerset Cancer Register. The ideal candidate will have the ability to demonstrate attention to detail and accuracy in their work; possess personal attributes of empathy,compassion and respect; be able to demonstrate resilience and have an ability to work with personnel at all levels across the Trust. The hours are up to 37.5 hours per week with no weekend working. Main duties of the job Establishing a close working relationship with the Respiratory Cancer consultants and Lung Cancer Nursing Team Collating lists of patients required to be reviewed in MDT by the clinical teams Adding patients to the Somerset cancer register for discussion at MDT Booking Fast track appointments and maintaining the fast track worklist as well as any tasks that arise from this Obtaining documentation that may be required by the clinical team Attending MDT meetings Communicating with patients to ensure they are aware of their attendances in the process Typing outcomes as instructed by the MDT attendees and typing of correspondence resulting from the MDT, together with any other correspondence that may be produced by the clinical team The candidate will also be required to co-ordinate, produce and fill theatre lists for Respiratory endoscopic proceduresand assist the wider Respiratory team where capacity permits. Supporting the smoothrunning of the MDT and formulating theatre lists is the priority of this role, and requires the post-holder to demonstrate an ability to work under theirown initiative with an element of autonomy. Full training will be provided. About us Our benefits We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager. A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. Date posted 30 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum / pro rata Contract Permanent Working pattern Full-time, Part-time Reference number 419-6943352-AC-MY Job locations York Hospital Wigginton Road York YO31 8HE Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Person Specification Education, Qualifications and Training Essential Educated to GCSE standard Relevant administration qualifications ie RSA, NVQ, ECDL Evidence of continuing professional development Desirable Degree AMSPAR Diploma Experience & Knowledge Essential Minimum of two years secretarial/administrative experience Have experience in producing and working with computer-based systems to track and record outcomes and information Good awareness of delivering high quality information Desirable Relevant experience working in the NHS in a clinical setting or handling data Knowledge and experience of hospital systems Have knowledge of patient administrative systems, including patient record and results Knowledge of Audit procedures Skills & Attributes Essential Advanced keyboard skills - proficient in use of Microsoft Office packages Ability to prepare documents and spreadsheets using a computerised system Good verbal and written communication skills including excellent telephone manner An ability to anticipate and resolve problems before they arise Effective organisational skills Ability to learn about clinical systems Able to use initiative and judgement in dealing with day to day issues and queries Able to understand and clarify detailed instructions. Aptitude & Personal Qualities Essential Used to working in a busy environment and dealing with conflicting demands Professional calm and efficient manner Conscientious and hardworking Ability to deal with sensitive information in a tactful manner. Treating others with compassion, empathy and respect Ability to network with internal/external colleagues Person Specification Education, Qualifications and Training Essential Educated to GCSE standard Relevant administration qualifications ie RSA, NVQ, ECDL Evidence of continuing professional development Desirable Degree AMSPAR Diploma Experience & Knowledge Essential Minimum of two years secretarial/administrative experience Have experience in producing and working with computer-based systems to track and record outcomes and information Good awareness of delivering high quality information Desirable Relevant experience working in the NHS in a clinical setting or handling data Knowledge and experience of hospital systems Have knowledge of patient administrative systems, including patient record and results Knowledge of Audit procedures Skills & Attributes Essential Advanced keyboard skills - proficient in use of Microsoft Office packages Ability to prepare documents and spreadsheets using a computerised system Good verbal and written communication skills including excellent telephone manner An ability to anticipate and resolve problems before they arise Effective organisational skills Ability to learn about clinical systems Able to use initiative and judgement in dealing with day to day issues and queries Able to understand and clarify detailed instructions. Aptitude & Personal Qualities Essential Used to working in a busy environment and dealing with conflicting demands Professional calm and efficient manner Conscientious and hardworking Ability to deal with sensitive information in a tactful manner. Treating others with compassion, empathy and respect Ability to network with internal/external colleagues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust Address York Hospital Wigginton Road York YO31 8HE Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)