Our client, experts in their field, are a modern and innovative legal firm. They believe firmly in developing their staff and recognising their achievements. They are looking for a Legal Secretary to support in the Private Client department.
You will work as part of the Private Client team delivering the highest levels of service to their clients by providing secretarial and administrative support to a minimum of 2 lawyers.
The company are looking for someone with a solid, secretarial background ideally within a professional services setting. You will have an organised, efficient approach to work, demonstrating excellent to attention to detail and accuracy.
What’s in it for you.
1. Salary: £25k-£30k, depending on experience
2. Hours: Mon-Fri,9am-5.15pm, hybrid after probation
3. 25 days holiday (plus 2 additional for Christmas period)
4. Pension contribution
5. Subsidised parking
6. Fantastic training opportunities!
Key Responsibilities:
7. Answer the telephone and assist clients with enquiries when the lawyer is not available
8. Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
9. Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
10. Maintain lawyers’ diaries and make appointments
11. Organise internal and external meetings including meeting room bookings and refreshments
12. Maintain internal and client files to ensure they are up-to-date at all times
13. Undertake typing for lawyers
14. Drafting of standard letters and forms for the lawyer’s approval
15. General document management such as requesting and logging deeds coming in and out of the firm
16. Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out
17. Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system (our practice management system) and to include receiving cheques, entering on file and passing to accounts
18. Input client and potential client contact details into peppermint and/or isokon (probate case management system)
19. Ensure any faults with the team’s IT, telephones and printers are reported
20. Work as part of a team, assisting with wider secretarial and telephone cover as required.
21. Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
22. Comply, adopt and be familiar with firm policies and procedures
What the client is looking for;
23. Secretarial experience, ideally within a law firm or professional services
24. Strong and confident client relationship experience and skills
25. Good understanding of client service
26. A good understanding of the context in which the work is being done
27. Fast and accurate keyboard skills – 50 wpm minimum
28. Good grasp of grammar and spelling
29. Good written and verbal communication skills
30. Computer literacy in relevant software packages
31. High level organisation and administration skills including the ability to prioritise work
32. Initiative
33. Ability to cope with pressure and maintain a calm manner at all times