Summary
As a Health, Safety and Estates Apprentice, you will be providing administrative and practical support across various health, safety, and estates functions within the college. The role offers a unique opportunity to gain experience in the management and implementation of health & safety procedures and estates maintenance.
Wage
£14,526.20 a year
Training course
Business administrator (level 3)
Hours
8.30-5pm Monday to Thursday (30 minute lunch) 8.30-2pm Friday (30 minute lunch)
37 hours a week
Possible start date
Tuesday 1 April
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Through your apprenticeship, you will develop a strong understanding of health and safety regulations, risk assessments, and estates management practices while contributing to the smooth and efficient operation of the organisation.
The tasks below will be undertaken as required and as training progresses:
Health and Safety;
• Support in carrying out suitable and sufficient risk assessments.
• Support in the reviewing fire procedures in line with legislation.
• Support in the promotion of a positive culture of health and safety and raising awareness of health & safety across the college.
• Support and assist in investigations of accidents.
• Support in the coordination of first aid and fire marshal representatives and ensure that all health & safety-related qualifications for employees are valid and up to date.
• Support in the administration of Personal Emergency Evacuation Plans.
• Support in ensuring student trips and visits can go ahead safely by supporting with planning and documentation.
• To support in the ensuring events such as college open evenings and performances run safely.
• To be part of the First Aid and Fire Marshall team.
• Working closely with support the Deputy Head of Estates (Health and Safety) to undertake any other duties that may be required.
Estates and Facilities;
* Assist with the administration of the compliance tracker and any necessary remedial administration.
• Using the finance portal to add purchase orders onto the system for contractors.
• Assist and work with the wider estates team on any task that arise.
Personal Development;
• To undertake staff development and attend staff meetings as required and requested.
• To undertake continuous professional development.
• To work towards the NEBOSH Certificate in Health and Safety.
Additional Duties;
• To meet the individual needs of all stakeholders.
• To promote and safeguard the welfare of young people and vulnerable adults at the college.
• To accept flexible redeployment and reallocation of duties commensurate with the level of the post.
Where you’ll work
Kingsway
WIdnes
Cheshire
WA8 7QQ
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
RIVERSIDE COLLEGE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Business Administrator Level 3 apprenticeship standard.
Fortnightly attendance at Riverside College, Widnes.
Requirements
Essential qualifications
GCSE in:
* 4 GCSE’s including Maths and English (grade Grade A*-C (9-4) essential)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Customer care skills
* Problem solving skills
* Logical
* Initiative
* Positive and friendly
* Identify customer needs
* Respond to customer needs
* Attentive to individual needs
* Flexible
* Willing to respond to change
* Proactive approach
* Able to work under pressure
* Able Microsoft Office user
Other requirements
We reserve the right to close this opportunity after 1 week if we have received enough applications, and therefore recommend you make an application as soon as possible, rather than waiting until the planned closing date as we cannot guarantee the vacancy will remain open for the whole time planned.