Business Administrator
Salary circa A GBP 25k : A GBP 30k dependent on skills and experience + Employee Benefits (Health Care, Pension, 25 days holiday)
Full Time 9am : 5pm (30 mins for lunch) or 9am : 5.30pm (1hr lunch) some flexibility on hours
Office based : Hampshire GU10 : free on:site parking
Driving licence and a vehicle required; our clinic is not accessible via public transport
Immediate start available
Permanent
Job Summary:
The Business Administrator is a core part of the Operations team, supporting the needs of an exciting and growing business.
This is a cross:functional role, with a specific emphasis on financial management, communicating with clients, businesses and local authorities, as well as members of the clinical team.
We work from the most beautiful, air:conditioned office space, enabling the clinical team to deliver a top:quality service, well above the minimum standards required.
Responsibilities and Duties:
* Responding to client enquiries, or phone, ensuring prospective clients receive relevant information required, queries are answered or referred on to the appropriate clinical staff, updating our sales management system
* Follow up on all sales enquiries and updating our sales management system
* Create and issue detailed quotations for business clients
* Uploading relevant data to our bespoke care management system
* Ensuring accurate data integrity within our care management system
* Issuing review reports and updating records / quotes if required
* Support the office management function with the day to day running of the Clinic
* Finance administration such as: chasing purchase orders, invoicing, adding expenses required for invoicing, budget management, provision tracking
* Manage our associate timesheet system. Creating and archiving projects, review timesheets and expenses for accuracy and approve. Create monthly associate invoices ready for payment.
* Manage our Credit Control process: chasing overdue payments
* Manage our daily revenue bank reconciliation process
* Assist the clinical team with diary bookings/confirmations/cancellations when required.
* Keep policies and procedures up:to:date. Write and review as required.
* Assist with Business Client management such as discharges, budget changes and issues.
* Taking ownership of key business functions as requested by the Practice Directors from time to time
Qualifications and Skills:
* Exceptional eye for detail and accuracy
* Ability to pick up and learn new skills, processes and software packages quickly
* Excellent organisational skills, with ability to effectively prioritise and multi:task
* Deliver on tasks set, in a timely manner
* Used to working with multiple software packages
* Ability to work well within a close:knit team and alone using own initiative
* Clear and effective communication skills, with an aptitude for liaising with parents, who are sometimes stressed, regarding our young clients
* Creative thinking, positive and proactive with a can:do attitude
* Ability to work effectively under pressure when required
* Good working knowledge and experience of Microsoft Office, Word and PDF.
* Intermediate knowledge and experience of Excel : basic formulas, formatting, filtering, sorting, pivot tables
* Experienced using healthcare, management and accounting packages a distinct advantage
* Driving licence and a vehicle; our clinic is not accessible via public transport
About Ace Childrens OT:
Founded in 2012 by Alison Cairns, OT; we deliver comprehensive and detailed assessment of a young persons needs, whether these be developmental, neurological or chromosomal.
Offering a wide range of paediatric OT services, from EHCP assessment and treatment interventions from age 2 : 25 years to training workshops for parents, school transition visits to Expert Witness representation at legal tribunals, Ace COT has established a reputation as providing high quality interventions