Full-time, permanent, non-residential position starting April 2025, or as soon as possible thereafter.
We are looking for an experienced administrator, with excellent customer service skills, preferably with an HR background, to provide administrative support for the HR function, with particular focus on the safer recruitment of all academic, therapeutic and support staff. Working closely with the Head of HR and HR Manager, the HR Assistant will carry out general office duties, as well as helping to support and promote various HR projects such as employee engagement and wellbeing.
About the department:
The HR Department is led by the Head of Human Resources, and comprises the HR Manager and the Recruitment and HR Administrator. Together the team are responsible for ensuring that all staff are recruited in accordance with the requirements of Keeping Children Safe in Education (KCSIE). The HR department is responsible for managing the full ‘employee lifecycle’ - from identifying and agreeing resourcing needs, recruitment and selection, HR administration, induction and probation, appraisal and performance management, capability and conduct management, staff retention, salary benchmarking and reward, employee relations, change management, ‘family-friendly’ policies, and ‘off boarding’. The department provides advice and support to staff and managers on a range of HR issues, and is responsible for projects and initiatives which support (amongst other things) employee engagement, wellbeing and the mission, vision and values of the School.
About this post:
Responsible under the HR Manager / Head of HR for all matters relating to recruitment and the day-to-day running of the HR office and administrative duties.
General Duties:
* Monitoring the shared HR inbox, and responding where appropriate to queries, and escalating to the HR Manager and Head of HR;
* Supporting recruiting managers in the drafting of job descriptions and adverts using up-to-date job description templates;
* Responsible for the advertising of internal and external vacancies using various websites, as well as the More House website, monitoring responses and responding to applicants;
* Maintaining an up-to-date log of applications received, and ensuring that recruiting managers receive applications in a timely manner;
* Liaising with recruiting managers and arranging interviews with candidates, and all associated administrative tasks (such as the preparation of interview packs, arranging refreshments, candidate tours, etc);
* Assisting with the safer recruitment process, including conducting Right to Work checks, internet checks and DBS clearances;
* Obtaining references for new starters, carrying out ‘phone verifications of those references in a timely manner, and assisting with the provision of references for ex-employees;
* Responsible for the onboarding (collation of all related paperwork, and inputting onto ENGAGE, liaising with key stakeholders) of new staff, peripatetic teachers, governors, volunteers and after-school club leaders;
* Coordination of the induction of new starters (preparation, when required, of induction schedules and arranging appointments, notifying relevant departments such as IT, DSL, H&S, requesting ID badges, etc.);
* The scheduling of probationary review meetings for new starters, sending out reminders to line managers, and collating responses;
* Updating staff information using the School’s Management Information System (ENGAGE), e.g. logging absence daybooks, Code of Conduct, change of address, and regular auditing and data cleansing;
* Assisting in the preparation of new contracts, and amendments to contracts from template documents as necessary, and other ad-hoc HR correspondence and administration;
* Responsible for filing within the HR department;
* Assisting with the collation of data and reports, and with audits of HR processes and records as required;
* Building a rapport with all members of the MHS workforce;
* Taking minutes from time-to-time in sensitive HR meetings;
* Organising and monitoring the exit interview process, and ensuring the efficient completion of leaver processes;
* Dealing with general queries, and being responsible for keeping those concerned informed.
Apart from the duties summarised in this job description, we retain the right to include other reasonable duties which are part of, and incidental to, this type of work.
General Responsibilities:
* To treat all pupils, colleagues, parents and stakeholders in accordance with the School’s values of Kindness, Spirit and Responsibility.
* To ensure that all activities are undertaken in accordance with Health and Safety provisions.
* To help ensure the tidiness, the monitoring and safe storage of all equipment used in the department.
* Attendance at INSET training days and other formal out of School functions, including Founder’s Day. You will also be required to attend regular update training in Safeguarding, and other subjects relevant to your role.
* To maintain appropriate records, and complete all administrative tasks associated with the role in a timely and accurate manner.
The School:
Nationally celebrated, More House School provides an exceptional, mainstream education for intelligent boys with Specific Learning Difficulties and weakness in their developmental language skills. Providing a transformative education repeatedly recognised as ‘Outstanding’ by Ofsted over more than a decade, we offer a specialised learning environment for day and boarding boys from Year 4 to Year 13. Our pupils are taught to recognise their strengths and develop their self-belief so that they achieve independence and extraordinary results at GCSE, BTEC and ‘A’ Level, above the national averages. A majority progress to university.
Person Specification
* A good set of GCSEs or equivalent, including 5 grade equivalent or higher passes in English and Mathematics, and Further Education qualifications appropriate to this type of work.
* Excellent standard of written English, numeracy and attention to detail.
* Keeping accurate and contemporaneous records, and dealing appropriately with sensitive and confidential information.
* IT-literate with good working knowledge of Microsoft Office 365, in particular Outlook, Word Excel and Powerpoint.
* Ability to deal with sensitive and confidential information in a professional manner.
* Certificate in Personnel Practice / CIPD Level 3 Qualification or equivalent, or willingness to study towards.
* HR / Business Degree or equivalent.
* Experience of working in a similar HR role, preferably in a school, college, healthcare or not-for-profit setting.
* Knowledge of school-based management information systems or experience with other management information systems.
Hours:
5 days per week 9.00 am to 4.00 pm (35 hours per week) throughout the year.
Attendance at School events outside these hours from time to time, as well as Founder’s Day and INSET days towards the beginning or end of School holidays.
Remuneration and support:
* Circa £25,000 per annum depending on qualifications and experience;
* Pension - there is a contributory pension scheme in operation specifically for non-teaching personnel. As governed by pension legislation you are automatically opted into the scheme and once enrolled, need to complete an ‘Opt Out’ form not to be included. Contributions are paid by the School at the Governors discretion and directed by Government legislation. Contributions towards your own personal pension plan may be made, but again this will be at the discretion of the Governors with the forementioned restrictions. Details about the scheme can be found at http://www.nestpensions.org.uk;
* Employee Assistance Programme;
* Cycle to Work Scheme;
* Free on-site parking within the School’s beautiful grounds;
* Excellent lunchtime meals at no cost in the School’s refectory;
* Free use of the School’s fitness gym facilities.
Safeguarding:
This role is deemed to be one of working in regulated activity, meaning that the post-holder may expect to come into unsupervised contact with children and young people frequently in the discharge of their duties on-campus. As such, the expectations of conduct, required of all adults working at More House School, apply to this position, as does a full Safer-Recruitment vetting process of any appointee. A key responsibility of all adults working within the School is that of ensuring the effective safeguarding of all children and young people, through adherence to the School’s policies; full training is given.
Closing date for applications: Friday 21st March 2025
Interviews expected to be held on: W/C Monday 31st March 2025
The School reserves the right to interview appropriate candidates in advance of the above-named dates, and to appoint. Interested candidates are therefore strongly urged to submit their application as soon as possible.
This post is subject to an Enhanced DBS clearance and the receipt of satisfactory references before a formal job offer is confirmed.
More House School is firmly committed to safeguarding and promoting the welfare of children and young people.
How to apply
To Apply:
Please visit our website and complete the online application form More House School – Teacher and Therapeutic Staff Application Form.
Interested candidates are welcome to make an appointment to visit the school for an informal visit in order to learn more about the role and setting.
More House School - Frensham
Frensham
Farnham
Surrey
GU10 3AP
England
http://www.morehouseschool.co.uk
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