Working on your own initiative with minimum direct supervision, prepare lists of patients for discussion at MDT meetings using information provided by the pathology search, clinicians, or any other member of the MDT or wider hospital teams. Competently utilise the full range of Trust databases in your day to day work to collect and enter data in accordance to the cancer waiting times targets, COSD and Audit datasets. Competently operate video- conferencing equipment during MDT meetings. MDT meeting, preparation and follow up duties: Provide full administrative support for the weekly cancer MDT meetings which need covering on a week to week basis: taking referrals for patients to be discussed, producing the list of patients to be discussed on SCR, including all relevant clinical data, targets dates and OPA dates. Be responsible for circulating MDT agendas/lists to all members of the MDT in a timely manner before the meeting, ensuring this is encrypted if going outside the Trust Keep accurate and up to date contact lists of all core and extended members of the MDT team for circulating MDT agendas and/ or any further information relevant to the MDT members. Keep accurate and up to date contact lists of all MDT team members and clerical staff required to receive MDT outcomes. To communicate the cut off time for the referral of patients for discussion to appropriate medical staff. Find and collate all pathology material with the relevant site lead pathologist in preparation for the MDT meetings and return all materials used appropriately. Be responsible for uploading all relevant patients imaging onto the PACs radiology system within the timescales agreed with the lead radiologist to be accessible for the MDT meeting. Request PET scan/Bone scan images to be transferred to WHAT PACs system to be available to view during the MDT meeting and request imaging reports as required in preparation for the MDT meetings. Request all other relevant offsite imaging and/ or histology slides to be transferred in a timely manner to be available for MDT meeting. Set up the MDT room, turning all the equipment on ready to use. Set up and operate video conferencing equipment, reporting equipment problems to the IT helpdesk and escalating to the MDT Support Managers or Deputy Cancer Services Manager if actions are not taken within 24 hours To attend all multi-disciplinary meetings within the scope of the role. These may start at 08.00 or finish at 18.00, and hence flexibility in working hours is required. Live minute taking in MDT meetings, by the use of SCR projected in order to capture clinically accurate data To participate during the MDT meeting where required, prompting the clinical team for missing data items that are required for audits/COSD. To participate during the MDT meeting where required, notifying the clinical team if a patient has a treatment target date and prompting the team when treatment plans/planned treatment start dates discussed are not within that target date. To distribute the outcome of each patient discussed at the meeting (in the form of minutes) to the appropriate medical and non-medical staff, to ensure that they are aware of the decisions made. The turnaround for this is 24 hours. To ensure that, following the meetings, all actions and requests recommended by the team are booked and confirmed in a timely manner and to follow up with appropriate departments and clinical nurse specialists to ensure these appointments have been made appropriately. Ensure a tertiary alert including all patient data transfer information is sent to any treating tertiary centre for investigations or treatment within 2 working days of MDT discussion and record this accurately on SCR. To ensure that a record of the actions proposed (MDT Pro-forma) is filed in the patient records and/or sent for scanning for electronic notes. Maintain accurate MDT attendance record on SCR and add and delete members as appropriate. Data/ tracking duties: Working on your own initiative with minimum direct supervision collect cancer waiting times, COSD and Audit data and enter it onto SCR. Completing any data errors in a timely manner for the monthly data submissions. Actively track all patients referred through the two week wait suspected cancer route, 62 day screening programme or upgraded on the 62 day pathway for the MDT teams requesting any appointment and/ or investigation dates to be brought forward where appropriate. To ensure patient tracking comments are updated with precise and accurate comments as PTL lists are sent out weekly per specialty. Update SCR immediately with any actions taken by the Directorates that are returned on the PTLs. Actively chase and update TCI dates or treatment start dates for patients with diagnosed cancer. Requesting dates past the breach date to be brought forward to prevent a breach. To escalate any potential breaches to the Directorate Support Manager and Directorate Managers in a timely manner and inform the MDT Support Managers or Deputy Cancer Services Manager if actions are not taken within 24 hours. To complete root cause analysis reports for all patients that have breached the 31/62 day targets as soon as a treatment is entered onto SCR and a breach has occurred. To track and complete all patient records that are received under the 31 day target rule for first and subsequent treatments, for primary, recurrent and relapsed cancers. Ensure a tertiary alert including all patient data transfer information is sent to any treating tertiary centre either within 2 working days of MDT discussion or as soon as identified when tracking To ensure the referral of patients to other trusts for appointment or MDT discussion is carried out, including sending scans, histology and clinic letter or reports to the tertiary centre when requested. Establish a close working relationship with MDT Coordinators in a tertiary referring/treating centres where applicable, to ensure that data is complete and corresponds correctly. And to continue to track all patients that are referred to a tertiary centre ensuring each patient record on SCR is up to date. Audit Data Working on your own initiative with minimum direct supervision to collect mandatory audit data and enter it onto SCR. Completing any data errors in a timely manner on a monthly basis for data submissions. Establish a close working relationship with the MDT clinical lead and CNSs to facilitate audit data collection and clinical validation of the data Forward missing field reports to both the Lead and CNS on a monthly basis to ensure data is complete and accurate. Inform the MDT Support Managers or Deputy Cancer Services Manager if responses are not received. Establish a close working relationship with peers in a tertiary referring/treating centre where applicable, to ensure that data is complete and corresponds correctly. Obtain access the National Audit systems and keep up to date with any changes in the data-set requirements/ Audit submission deadlines and extensions on a regular basis. General Duties: Answer all telephone queries promptly and efficiently, relaying messages as appropriate. Maintain up to date procedures detailing the running of the MDT with guidance on tracking and referrals to aid cover the role for that specialty Actively build up knowledge of procedures and working practices for other tumour types in order to be provide cover during times of leave/ sickness where required Develop and maintain an operational policy, a data and filing system for the MDT, enabling the team to easily and efficiently access core information. Prepare material for specific hospital sites when the MDT is being held on a different site both within the Trust and within the Regional centres and Networks. Working with the individual teams, ensure that there is a system to ensure communication is maintained and all material sent is returned. Co-ordinate information required for any Cancer accreditation/Quality Surveillance visits relevant to individual MDTs by maintaining the evidence folder for each team. Attend relevant Quality Surveillance meetings as a core member of the specialty. Participate in the roll out of the cancer strategy and will be expected to contribute to the implementation of new cancer policies and protocols and running of information cancer systems. Participate in the Trusts Performance and Development Review and to undertake any identified training and development related to the post. Undertake statutory and mandatory training as deemed appropriate by the Trust. Develop and maintain effective working relationships with colleagues. Adhere to all Trust policies and procedures. Ensuring confidentiality at all times. Undertake such other tasks as requested by the MDT Support Managers or Deputy Cancer Services Manager in accordance with the grade and nature of the post. Maintain a smart and professional appearance at all times. Maintain a professional manner including practising respectful office etiquette at all times.