Job summary Interview will be held on 28th Feb 2025 We have an exciting opportunity for an experienced Administrator to join theBerkshire Specialist Perinatal Team which provide mental health care to birthing population in the six localities of Berkshire. You will be a valued member of the Multidisciplinary team to interface across the service and our clients. The successful applicant will support the effective operation of the Perinatal Mental Health Service, providing high quality organisational, administrative and secretarial support to the MDT. You will be required to work with minimal supervision to provide professional secretarial and administration support to Perinatal Mental Health Service. As a valued member of the team, you will have good interpersonal skills and confident in operating a wide range of systems and process and also assist in the promotion of high-quality services whilst adhering to the Trust's Core Standards and Values. Main duties of the job To undertake a range of clerical & administration duties within the Perinatal Mental Health Service in a sensitive and polite manner whilst providing a comprehensive & efficient clerical service to patients and clinical staff within the Trust. To answer telephone calls into the service from our external agencies, patients, carers, staff and all other professional staff in a helpful, professional and courteous manner and to ensure all calls are dealt with politely and efficiently and rerouted where appropriate. The post holder is expected to liaise effectively and professionally with all levels of staff, departments, external organisations and the public, dealing with confidential information in an appropriate manner. The post holder is expected to act on their own initiative on a daily basis to ensure the effective running of the Perinatal Mental Health Service, prioritising their own workload with guidance from the administrative manager. To be the first point of contact for the patients/clients when required. Receive telephone calls and visitors, taking messages and undertaking initial investigations and action when required and promote effective communication across the team About us Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire. As an employer, we're committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish. Our values at Berkshire Healthcare are: Caring for and about you is our top priority Committed to providing good quality, safe services Working Together with you to develop innovative solutions Your wellbeing is important to us. Some of the benefits of working for us include: Flexible working options to support work-life balance 27 days' annual leave rising with service opportunity to buy and sell Generous NHS pension scheme Excellent learning and career development opportunities 'Cycle to Work' and car leasing scheme including electric vehicles Access to a range of wellbeing tools and services Discounts at hundreds of popular retailers and restaurants Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality Generous maternity, paternity, adoption and special leave Free parking across Trust sites Date posted 07 February 2025 Pay scheme Agenda for change Band Band 3 Salary £25,329 to £26,958 a year per annum (Incl of HCAS) Contract Permanent Working pattern Full-time Reference number 371-CFS429-B Job locations Perinatal Mental Health Resource House Wokingham RG40 2BB Job description Job responsibilities You will be highly skilled in IT functions including Microsoft Excell, Google documents, Microsoft word 365, Power point presentation, publisher and others. Knowledge on the use of RIO is desirable. Ability to plan, organise and prioritise to ensure urgent needs of the service are attended to at all times To haveknowledge on general administrative task such as typing, record keeping and information management For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. We're committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed. We welcome a conversation about flexibility and any other questions you may have. Please don't hesitate to call: Alex Afoakwah on 07929 841028 or email: alex.afoakwahberkshire.nhs.uk who'll be delighted to help. Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible. Job description Job responsibilities You will be highly skilled in IT functions including Microsoft Excell, Google documents, Microsoft word 365, Power point presentation, publisher and others. Knowledge on the use of RIO is desirable. Ability to plan, organise and prioritise to ensure urgent needs of the service are attended to at all times To haveknowledge on general administrative task such as typing, record keeping and information management For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. We're committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed. We welcome a conversation about flexibility and any other questions you may have. Please don't hesitate to call: Alex Afoakwah on 07929 841028 or email: alex.afoakwahberkshire.nhs.uk who'll be delighted to help. Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible. Person Specification Education/Qualifications/Training Essential Literacy and Numeracy skills to GCSE Grade C or above or equivalent Desirable RSA III or equivalent NVQ Level 4: Business Studies/ Business Management/ Secretarial/Office Management/ PA or equivalent qualification/experience Continuous Professional Development Desirable ECDL or equivalent Previous Experience Essential Working in a mental health environment Previous experience of working in health related environment Experience of working as a member of a team in an office environment Desirable Experience of working in Perinatal Mental Health Knowledge, Skills & Abilities Essential Clear and accurate communications skills Understanding of medical & psychological terminology IT skills in MS Word 360, Excell, Power point, publisher and familiar with RIO. Minute & Note taking experience Additional Requirements Essential Knowledge and understanding of data protection act Flexible, adaptable can do approach to rapidly changing priorities and a variety of tasks Desirable Ability to travel to multiple sites Person Specification Education/Qualifications/Training Essential Literacy and Numeracy skills to GCSE Grade C or above or equivalent Desirable RSA III or equivalent NVQ Level 4: Business Studies/ Business Management/ Secretarial/Office Management/ PA or equivalent qualification/experience Continuous Professional Development Desirable ECDL or equivalent Previous Experience Essential Working in a mental health environment Previous experience of working in health related environment Experience of working as a member of a team in an office environment Desirable Experience of working in Perinatal Mental Health Knowledge, Skills & Abilities Essential Clear and accurate communications skills Understanding of medical & psychological terminology IT skills in MS Word 360, Excell, Power point, publisher and familiar with RIO. Minute & Note taking experience Additional Requirements Essential Knowledge and understanding of data protection act Flexible, adaptable can do approach to rapidly changing priorities and a variety of tasks Desirable Ability to travel to multiple sites Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Berkshire Healthcare Foundation Trust Address Perinatal Mental Health Resource House Wokingham RG40 2BB Employer's website https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)