Job summary We are looking for a highly organised Medical Secretary who is responsible for managing the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service. The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required. The post requires excellent organisational skills including medical audio-typing. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records. The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness. Main duties of the job The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service. The post holder will be expected to organise their own time and manage and prioritise their own workload, ensuring urgent matters are dealt with efficiently and that record keeping is accurate and complete. The post holder will be expected to utilise good communication skills to liaise effectively with colleagues and external agencies as required. The post requires excellent organisational skills including medical audio-typing. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records. The confidential nature of all work must be understood and safeguarded. The post holder will be expected to cover for absent colleagues as necessary for short periods of time such as annual leave and short-term sickness. About us Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care. The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area. Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview. Date posted 04 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa Contract Permanent Working pattern Full-time Reference number 351-PEN960-CL Job locations Medics AD MH East (25-65) Blackburn BB2 3HH Job description Job responsibilities Please see the attached job description and person specification for more information about this role. Job description Job responsibilities Please see the attached job description and person specification for more information about this role. Person Specification Education/ Qualifications Essential Good level of general education including Mathematics and English at GCSE Grade 4 or above, or equivalent. NVQ Level 4 in Business and Admin or equivalent experience. OCR level III or equivalent word processing experience Knowledge Essential Understanding of GDPR Specialist knowledge of a range of secretarial procedures Experience Essential Work in an office environment Experience of working with distressed patients Working as part of a team Secretary experience Skills and Abilities Essential Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users. Ability to use Microsoft applications and other IT systems as required Ability to work on own initiative without direct supervision and manage and prioritise workload. Experience of digital audio typing Person Specification Education/ Qualifications Essential Good level of general education including Mathematics and English at GCSE Grade 4 or above, or equivalent. NVQ Level 4 in Business and Admin or equivalent experience. OCR level III or equivalent word processing experience Knowledge Essential Understanding of GDPR Specialist knowledge of a range of secretarial procedures Experience Essential Work in an office environment Experience of working with distressed patients Working as part of a team Secretary experience Skills and Abilities Essential Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users. Ability to use Microsoft applications and other IT systems as required Ability to work on own initiative without direct supervision and manage and prioritise workload. Experience of digital audio typing Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Lancashire & South Cumbria NHS Foundation Trust Address Medics AD MH East (25-65) Blackburn BB2 3HH Employer's website https://www.lscft.nhs.uk/ (Opens in a new tab)