Nottinghamshire Healthcare NHS Foundation Trust
This specialist administration role requires significant organisational skills, initiative, time management skills, and personal credibility. The role requires a widely experienced Administrator with the ability to provide an excellent, confidential, and efficient service.
The post holder provides a comprehensive service across sites in relation to the Mental Health Act 1983, the Mental Capacity Act (and related legislation), in order to support multidisciplinary teams in their compliance with all relevant legislation requirements and other relevant procedures.
The post holder will be expected to work on their own, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust.
Main duties of the job
Provision of a high level efficient, comprehensive, and confidential Mental Health Legislation Administrative Service.
Job responsibilities
* Responsible for all aspects of administrative support, working to optimum in terms of efficiency and organisation.
* To undertake administrative work as required by the service/department.
* Maintain a caseload which may be geographically or alphabetically allocated, in conjunction with the Mental Health Legislation Team Leader.
* To deal efficiently with all correspondence, emails, monitoring telephone enquiries, and providing information as appropriate.
* Ensure that MCA Liberty Protection Safeguards documentation is correct and act accordingly if not.
* Support Divisional compliance with the relevant statutory duties placed upon it and the Trust as a whole.
* Arrange and provide an advisory function for Associate Hospital Managers hearings.
* Ensure that all provisions and procedures in relation to First Tier Tribunals (Mental Health) and other court hearings are met as appropriate.
* To type and compose letters, memoranda, and other documentation as required.
* Run routine reports as necessary (from relevant departmental systems).
* Responsible for booking accommodation and making travel arrangements.
* To convene, administer, and attend regular meetings as required, producing agendas and accurate minutes, making all necessary arrangements, including the collation of papers and agenda items.
* To maintain an accurate appointments schedule and manage the time of the service function, this may include booking and organising meetings and booking rooms.
* To maintain an efficient filing system including brought forward items to ensure that deadlines for responses are met.
* To deal with enquiries including staff members and other visiting professionals.
* Responsible for stock control and ordering supplies on the e-procurement system.
Person Specification
Values and Behaviours
* All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork.
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity, and Inclusion (EDI) and how it applies to their role.
Qualifications
* Knowledge & skills through Business & Administration NVQ 4 Level.
* Typing/word processing qualification to RSA/OCR III.
* Knowledge of the Mental Health Act 1983, the Mental Capacity Act, and other related legislative provisions pertinent to the work of the Trust, acquired through equivalent training and experience such as Certificate in Mental Health Law.
* Willingness to work towards Certificate in Mental Health Law.
Work Experience
* Dealing with people to maintain a high level of communication.
* Experience of working in a busy office environment.
* Extensive knowledge of Microsoft Office.
* Understanding of the Data Protection Act and maintaining strict confidentiality.
* Working with computer databases.
* Previous NHS experience.
Skills
* Ability to work on own initiative.
* Excellent organisational skills.
* Experience of working without supervision for protracted periods.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Nottinghamshire Healthcare NHS Foundation Trust
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