PMO Administrator/Co-ordinator ‘ The Project Management Office (PMO) is the recognised centre of excellence for Project Delivery and Project Governance at Allan Webb LTD (AWL). The AWL PMO is responsible for maintaining and developing the business performance drumbeat, standardisation of project delivery, and data to drive decision-making’. The PMO Administrator/Co-ordinator will have the primary responsibility to provide coordination, management and analysis of AWL client contract and internal project information. This role involves a range of duties that will span the full project delivery lifecycle from pre-sales through to delivery and support. The primary interface of this role is to our Project Managers, Account Heads, Capability Leads and Business Development Managers. Job Functions, Responsibilities & Core Activities The PMO Administrator/Co-ordinator is responsible for ensuring consistency, accuracy and timeliness of project delivery, supporting a range of stakeholders from the Business Development Managers, Finance teams, the Operations team through to individual Project Managers throughout the whole life of the project cycle. The PMO Administrator/Co-ordinator will a key to providing project control, facilitate and supporting the defining of solutions, scope and schedules, while driving performance governance outputs that support the delivery of agreed outputs and benefits to both internal and external customer satisfaction, within budget and to the required quality. The PMO Administrator/Co-ordinator will undertake a range of project support activities as part of their role within the AWL PMO. These support activities will vary depending on the type of project (both internal projects and external). These activities are as follows: • Produce operational/project performance reports in line with the operational reporting drumbeat. The production of the operational/project summary reports will require reviewing and extracting relevant data in-line with the reporting standard set by the PMO. • Administer and input internal and external project data within the applicable report, tool or dashboards to support project performance analysis and PMO governance guidelines conformance. • Assist with various types of project reviews including; Performance Reviews, Risk Reviews, Resource Reviews, Learning from Experience (LfE) sessions and Managers Meetings. • Support in conducting and capturing project health checks • Generation of PMO internal reports, action logs and dashboards to support the oversight and governance of the PMO dept. • Work closely with the Operational, Account, Capability and Business Support teams, where required, to facilitate the timely flow of information in line with the AWL business reporting drumbeat. • Carry out any other duties in line with your role and as the business deems necessary Working Environment: The PMO Administrator/Co-ordinator role will be full-time, contracted 37.5 hours per week. AWL operate with a hybrid-working environment. This includes Working from Home (WfH) and working at our office in Stonehouse, Gloucester. This arrangement may flex to meet AWL business needs. The PMO Administrator/Co-ordinator will report into the PMO Project Controls Lead within the PMO. Experience and Skills Education & Training : • Desirable, not essential: Relevant project management training (APM, MSP etc) • Desirable, not essential: Degree level or equivalent work experience. Work Experience: • Demonstrable experience of administration • Awareness in delivery projects of all sizes and complexity. • Awareness of working in a complex multi capability environments. • Demonstrable in delivering governance and controls, monitoring, reporting and escalation experience. • Experience in driving Continuous Improvement, innovation and technology advancement with a PMO/ business excellence stance. Specialised Knowledge & Skills: • Strong written and verbal communication skills • Have excellent skills in the use of Word, Excel, PowerBi & PowerPoint • Experience of working with and using SharePoint sites, MS Project and Visio (Desirable) The successful candidate will be expected to develop in time, in addition to the skills set and experience mentioned above, the knowledge, skills and experienced required in delivering project support and control outputs. As the PMO Administrator/Co-ordinator you will develop and build upon: • Your understanding of the project life cycle, project methodology, and key artefacts • Project Controls functions and outputs Approach: • Self-motivated, accountable approach and a strong sense of teamwork. • Must be results oriented and exhibit good interpersonal skills. • Ability to innovate and think creatively • Ability to create formal and informal networks within the AWL bu siness.