Job summary We are seeking a motivated and enthusiastic Theatre administrator coordinator to join our dedicated team at Queens hospital. In this role, you will support the theatre team in providing high quality administrative support across our 16 operating theatres, which include specialties such as Neurosurgery, General Surgery, Vascular Surgery, ENT, Trauma, Gynaecology, Maxillofacial, Pain Management, and Obstetrics. You will coordinate and manage the administrative and reception teams, playing an important role in the smooth running of the theatre department. Your key responsibilities will include overseeing the weekly theatre allocation, managing the reception and holding bay teams, and addressing any staffing shortfalls. You will also ensure that all local theatre policies and procedures related to the admin and holding bay teams are maintained effectively. This is a full-time position requiring five per week. We are looking for an individual dedicated to clinical excellence, possessing strong communication, interpersonal, and organisational skills. A flexible approach to working hours and a commitment to developing and improving the operating department are essential. Main duties of the job To assist the operating theatre department in running an efficient and effectiveservice: this will include ensuring the theatre schedule is maintained and kept up-to date,ensuring sessions on the theatre management system reflect consultant and surgeons leave and entering additional speciality sessions onto the Bluespier system. The post-holder will be the administrative support for local meetings. About us We're an organisation that is getting better and better. We were the most improved Trust in England for A&E performance in 2023/24; we're no longer in special measures; and Matthew Trainer, our Chief Executive, has been named the top CEO by the Health Service Journal. Our improvements are driven by a determination to deliver care we're proud of and that our patients are happy with. Many of our 8,000 staff - who come from 146 different countries - live in the three diverse London boroughs we serve and the majority are from black, Asian and minority ethnic groups. More than 400 of them are on apprenticeship programmes and we're proud to be a London Living Wage employer. We operate from two main sites - King George Hospital (KGH) in Goodmayes and Queen's Hospital in Romford. We have two of the busiest emergency departments in London - more than 300,000 people visited our A&Es in 2023. Patients across north east London are benefitting from two new state of the art theatres at KGH and our Community Diagnostic Centres at Barking Community Hospital and St George's Health and Wellbeing Hub will significantly increase the number of scans that can be carried out. We're looking forward to introducing an electronic patient record next year. This will mean the records of any patient visiting one of the seven hospitals run by BHRUT and Barts Health will be accessible to the clinical teams. It'll make things easier for staff and will be better for patients. Date posted 01 November 2024 Pay scheme Agenda for change Band Band 5 Salary £34,521 to £41,956 a year per annum inclusive Contract Permanent Working pattern Full-time Reference number 162-6571-KK Job locations Queen's Hospital Rom Valley Way Romford RM7 0AG Job description Job responsibilities For further information on this role, please see the attached detailed Job Description and Person Specification. The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application. Applicants are advised to read all the information on the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form. All new staff appointed at the Trust are subject to a probationary period. Applications should be made online, however, queries regarding the application process, assistance with completion of the application form or if you require any adjustments (for applicants with a disability) please contact Kaka Adeyemi, Recruitment Advisor, on 01708 435000 ext. 5162. Further details regarding the post may be obtained by contacting the manager as per the contact details above. Job description Job responsibilities For further information on this role, please see the attached detailed Job Description and Person Specification. The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application. Applicants are advised to read all the information on the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form. All new staff appointed at the Trust are subject to a probationary period. Applications should be made online, however, queries regarding the application process, assistance with completion of the application form or if you require any adjustments (for applicants with a disability) please contact Kaka Adeyemi, Recruitment Advisor, on 01708 435000 ext. 5162. Further details regarding the post may be obtained by contacting the manager as per the contact details above. Person Specification Education/ Qualifications Essential Degree level qualification or equivalent experience in admin Desirable Relevant administrative qualifications Skills/ Abilities Essential Experience in managing staff rosters Desirable Previous experience working in a large multi-faceted organisation Experience/ Knowledge Essential Experience in using word processing, spreadsheet, and data programs - interpret, analyse, and present management information. Desirable Experience of producing reports in presentable formats Person Specification Education/ Qualifications Essential Degree level qualification or equivalent experience in admin Desirable Relevant administrative qualifications Skills/ Abilities Essential Experience in managing staff rosters Desirable Previous experience working in a large multi-faceted organisation Experience/ Knowledge Essential Experience in using word processing, spreadsheet, and data programs - interpret, analyse, and present management information. Desirable Experience of producing reports in presentable formats Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Barking, Havering and Redbridge University Hospitals NHS Trust Address Queen's Hospital Rom Valley Way Romford RM7 0AG Employer's website https://www.bhrhospitals.nhs.uk/ (Opens in a new tab)