Join Chisholm Hunter as an Accounts Payable Manager
Permanent
Full-time (Glasgow -office based)
Salary - £28,000
Job Purpose:
Responsible for overseeing the accounts payable function for a multi-site luxury retail jeweller.
Duties include:
Managing supplier relationships,
Ensuring accurate and timely processing of invoices,
Maintaining robust controls over the purchase ledger for a company with 28 retail stores, a bespoke jewellery manufacturing division, and a turnover of £55 million.
This role requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments to support the company’s financial health and operational success.
Key Responsibilities:
1. Invoice Management and Processing:
* Accurately register, record, code, and enter all invoices and petty cash claims into the accounting system in a timely manner.
* Ensure invoices are matched with approved copies of delivery notes and purchase orders received from stores or department managers.
1. Supplier Relationship Management:
* Respond professionally to supplier inquiries via phone and email.
* Liaise effectively with store managers to address invoice or delivery discrepancies promptly.
1. Reconciliation and Reporting:
* Reconcile supplier statements at month-end and highlight unresolved issues to the Financial Controller.
* Ensure all unpaid and paid invoices, along with remittance advices, are filed promptly and systematically.
1. Purchase Order System Management:
* Maintain and monitor the purchase order system, ensuring all purchase orders are accurately tracked and recorded.
1. Approval and Compliance:
* Ensure all invoices are approved by the relevant store or department staff within authorised limits and guidelines set by the Financial Controller.
* Uphold internal controls and compliance standards to mitigate risks.
1. Team Development and Process Improvement:
* Identify opportunities to streamline and enhance the accounts payable function through process improvements or system automation.
* Train and mentor the purchase ledger team to ensure consistent high performance.
* 3 years experience in a similar role
* Hands on practitioner as well as experience of line managing a small team
* Previous experience working with volume stock invoices (1,000+ per month)
* High accuracy whilst working at pace
* Ability to challenge department managers on variance to SLAs, in a building and engaging way.
What's in it for you:
* 29 days annual leave
* Life Assurance
* Competitive salary
* Generous staff discount for you and your friends and family across Chisholm Hunter