Job summary The Finance Manager will be a key member of the Quay Management Team, accountable to the Chief Executive Officer (CEO) and the Primary Care Network Clinical Directors. The Finance Manager will oversee the finances of the CIC and will work 22.5 hours per week. The manager will be responsible for Accounts Payable and Accounts Receivable, monitoring, reconciliation across the primary care sector. This does NOT include day to day practice finances, which will be undertaken by individual practice managers. The post holder will provide comprehensive financial management support and advice to Board Directors, PCN Clinical Directors, PCN Managers. The post holder will also be responsible for the maintenance of the general ledger and budgetary control system which are used in the production of monthly financial statements. As a senior member of the team, the post-holder will be expected to work independently and use their own initiative within their own sphere of work. Guidance will be available when required from the Chief Executive/Board Members. The post-holder will be responsible for ensuring compliance with all finance policies and procedures. As a senior member of staff, the post-holder will be expected to become involved in financial matters relating to the whole CIC as and when required and contribute to the continuous improvement of finance procedures. Main duties of the job Management and Leadership responsibilities Analytical and Judgement skills Planning and Organising Quality Assurance Policy and Service development About us Quay Primary Healthcare CIC is a Community Interest Company established by Warrington GPs. In Warrington our GP Practices work together in collaborative geographical Primary Care Networks (PCNs). Date posted 17 October 2024 Pay scheme Other Salary Depending on experience Not AfC – Band 6 DOE plus NHS Pension Contract Permanent Working pattern Part-time, Flexible working Reference number B0491-24-0035 Job locations Unit 12 Guardian Point Guardian Street Warrington WA5 1AU Job description Job responsibilities Management and Leadership Responsibilities To work as a key member of the Quay Primary Healthcare CIC Strategic Management Team, supporting the delivery of key organisation objectives through resource planning and performance management. To support the Quay Strategic Management Team by ensuring that service development and delivery is proactive and maintains up to date knowledge of national financial plans, policies and strategies. To be the Contract and Financial Manager for Quay CIC commissioned services To support the CEO in seeking and understand potential new services and business opportunities, presenting findings to the board where appropriate. To support the CEO in any service negotiations, contract discussions and tenders To work with colleagues to ensure retention of services and contract extensions To maintain, improve and further develop relationships with Warrington PCNs and ensure Quay CIC understands their service and workforce needs. Assist in the negotiation of SLAs with external organisations for services provided by and received by the CIC Team to ensure that income is maximised and best value for money is achieved, respectively. Ensure that financial arrangements contained within Service Level Agreements with external organisations for services provided by or received by the Research Teams are implemented to ensure that income is received, and expenditure is appropriately authorised, respectively. Ensure that there are appropriate internal controls in place within the CIC to manage expenditure appropriately and reduce the risk of fraud and other losses. Support the implementation of national policies across the CIC e.g. national tariffs and pay scale changes and implement these. Negotiate with PCNs/external organisations over cost/service issues, effectively resolving disputes to facilitate payment and improve cash-flow Analytical and Judgement skills Interpret financial data and provide feedback to service leads in order for them to make informed decision for effective and efficient service delivery. To analyse and interpret financial information and to report accordingly Lead the annual budget setting process for the CIC team. Prepare a budget summary for the CIC giving a detailed breakdown of the calculation of each budget. Ensure that the combined budget reconciles to the control total set as part of the annual financial planning process. Identify threats to the financial stability of the CIC Team and agree rectification measures with the relevant clinical or non-clinical managers. These plans will require monitoring thereafter to ensure that overall financial viability is being maintained. Support the production of business cases, including leading the financial appraisal. This will involve analysis of highly complex data and the application of recognised investment appraisal techniques to proposals to facilitate decision making and ensure that developments can withstand robust financial scrutiny. The post-holder will be required to present business cases to the CIC Team, explaining the reasoning behind calculations and recommendations. Planning and Organising To support the formulation of service budgets and accounts for Quay CIC involving partners where necessary. To support the development of financial plans as a basis for monitoring performance against objectives. To support detailed financial and contractual reviews on service areas within Quay CIC. To ensure an effective financial transaction process is in place across the CIC. Participate in the development of new ways of working. Quality Assurance To help ensure that the process of financial management provides complete, accurate, timely and consistent information, in line with recognised best practice. Review and update financial procedures and processes that may impact on the CIC and implement required changes to ensure compliance. Other The post holder will undertake other duties as may be required to achieve the CICs objectives, commensurate with the grading of the post. Policy and Service Development To support the development of a range of initiatives and strategic service developments for Quay CIC that facilitate improved care. To support the development of Service plans which are informed by analysis of activity, performance information and evidence of good practice. Support the Head of Clinical Services in the implementation and development of a range of policies for Quay CIC. To support the development, implementation and monitoring of service frameworks. Job description Job responsibilities Management and Leadership Responsibilities To work as a key member of the Quay Primary Healthcare CIC Strategic Management Team, supporting the delivery of key organisation objectives through resource planning and performance management. To support the Quay Strategic Management Team by ensuring that service development and delivery is proactive and maintains up to date knowledge of national financial plans, policies and strategies. To be the Contract and Financial Manager for Quay CIC commissioned services To support the CEO in seeking and understand potential new services and business opportunities, presenting findings to the board where appropriate. To support the CEO in any service negotiations, contract discussions and tenders To work with colleagues to ensure retention of services and contract extensions To maintain, improve and further develop relationships with Warrington PCNs and ensure Quay CIC understands their service and workforce needs. Assist in the negotiation of SLAs with external organisations for services provided by and received by the CIC Team to ensure that income is maximised and best value for money is achieved, respectively. Ensure that financial arrangements contained within Service Level Agreements with external organisations for services provided by or received by the Research Teams are implemented to ensure that income is received, and expenditure is appropriately authorised, respectively. Ensure that there are appropriate internal controls in place within the CIC to manage expenditure appropriately and reduce the risk of fraud and other losses. Support the implementation of national policies across the CIC e.g. national tariffs and pay scale changes and implement these. Negotiate with PCNs/external organisations over cost/service issues, effectively resolving disputes to facilitate payment and improve cash-flow Analytical and Judgement skills Interpret financial data and provide feedback to service leads in order for them to make informed decision for effective and efficient service delivery. To analyse and interpret financial information and to report accordingly Lead the annual budget setting process for the CIC team. Prepare a budget summary for the CIC giving a detailed breakdown of the calculation of each budget. Ensure that the combined budget reconciles to the control total set as part of the annual financial planning process. Identify threats to the financial stability of the CIC Team and agree rectification measures with the relevant clinical or non-clinical managers. These plans will require monitoring thereafter to ensure that overall financial viability is being maintained. Support the production of business cases, including leading the financial appraisal. This will involve analysis of highly complex data and the application of recognised investment appraisal techniques to proposals to facilitate decision making and ensure that developments can withstand robust financial scrutiny. The post-holder will be required to present business cases to the CIC Team, explaining the reasoning behind calculations and recommendations. Planning and Organising To support the formulation of service budgets and accounts for Quay CIC involving partners where necessary. To support the development of financial plans as a basis for monitoring performance against objectives. To support detailed financial and contractual reviews on service areas within Quay CIC. To ensure an effective financial transaction process is in place across the CIC. Participate in the development of new ways of working. Quality Assurance To help ensure that the process of financial management provides complete, accurate, timely and consistent information, in line with recognised best practice. Review and update financial procedures and processes that may impact on the CIC and implement required changes to ensure compliance. Other The post holder will undertake other duties as may be required to achieve the CICs objectives, commensurate with the grading of the post. Policy and Service Development To support the development of a range of initiatives and strategic service developments for Quay CIC that facilitate improved care. To support the development of Service plans which are informed by analysis of activity, performance information and evidence of good practice. Support the Head of Clinical Services in the implementation and development of a range of policies for Quay CIC. To support the development, implementation and monitoring of service frameworks. Person Specification Qualifications Essential Degree Level educated, or relevant experience gained throughout career AAT, Accountancy Qualification Experience Essential Work within a health setting Experience of modelling Bids and tenders Experience of Management Accounting Principles Experience of Financial Accounting Processes Experience of Banking systems Performance Management and reporting Budget Management and Setting Primary Care systems and structures Engaging with stakeholders at all levels Desirable Experience of modelling Bids and tenders Experience of Xero Performance Management and reporting Engaging with stakeholders at all levels Understanding of the primary care health landscape and current or future priorities and initiatives Personal Qualities and Attributes Essential Highly motivated Enthusiastic Objective Approachable Reliable Committed Trustworthy Skills and Aptitude Essential Self-starter with ability to work under their own initiative Excellent communication skills Confident to express own views and achieve consensus Ability to solve complex problems Competent in use of Microsoft Office and Xero Excellent organisational skills Flexibility to respond to competing demands A completer with demonstrable ability to deliver Ability to work under conflicting deadlines Ability to implement strategy into practice Desirable Track record of innovation Person Specification Qualifications Essential Degree Level educated, or relevant experience gained throughout career AAT, Accountancy Qualification Experience Essential Work within a health setting Experience of modelling Bids and tenders Experience of Management Accounting Principles Experience of Financial Accounting Processes Experience of Banking systems Performance Management and reporting Budget Management and Setting Primary Care systems and structures Engaging with stakeholders at all levels Desirable Experience of modelling Bids and tenders Experience of Xero Performance Management and reporting Engaging with stakeholders at all levels Understanding of the primary care health landscape and current or future priorities and initiatives Personal Qualities and Attributes Essential Highly motivated Enthusiastic Objective Approachable Reliable Committed Trustworthy Skills and Aptitude Essential Self-starter with ability to work under their own initiative Excellent communication skills Confident to express own views and achieve consensus Ability to solve complex problems Competent in use of Microsoft Office and Xero Excellent organisational skills Flexibility to respond to competing demands A completer with demonstrable ability to deliver Ability to work under conflicting deadlines Ability to implement strategy into practice Desirable Track record of innovation Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Quay Primary Healthcare CIC Address Unit 12 Guardian Point Guardian Street Warrington WA5 1AU Employer's website http://quayhealthcare.org/ (Opens in a new tab)