Social network you want to login/join with:
Client:
Location:
Kettering, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
36112a9196a8
Job Views:
80
Posted:
18.02.2025
Expiry Date:
04.04.2025
Job Description:
We are recruiting on behalf of our client who has the opportunity for the right candidates to join their team as a People Assistant. This role serves as the front-line Receptionist and oversees the management of company vehicles. It involves providing comprehensive HR administrative support throughout the employee lifecycle and delivering exceptional reception services.
This is a part-time role working Mon – Fri (22 hours per week).
Working Hours:
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)
Main Duties will include:
1. Greet and welcome visitors in a professional and friendly manner
2. Answer and direct incoming calls promptly and courteously
3. Manage incoming and outgoing mail and deliveries
4. Maintain the reception area, ensuring it is always clean and presentable
5. Schedule and coordinate meeting rooms and appointments
6. Book accommodation
7. Cover for the morning Receptionist during periods of absence
HR Administrative Duties:
1. Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting and providing references, ensuring correct documentation is received on time
2. Facilitate the onboarding process for new employees, including preparation of orientation materials and conducting initial training sessions
3. Maintain and update employee records in the People folder, ensuring accuracy and confidentiality
4. Assist with the administration of employee benefits, payroll information processing, and performance reviews
5. Support employee onboarding processes, including recording of exit interviews and clearance procedures
6. Respond to employee inquiries regarding HR policies, procedures, and benefits
Person Specification:
1. Proven experience in administration and/or reception duties
2. Strong organisational and multitasking skills
3. Excellent verbal and written communication skills
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
5. Must be competent in using mail merge
6. Familiarity with HR software and databases
7. Ability to handle sensitive information with confidentiality and integrity
Skills and Competencies:
1. Attention to detail and strong problem-solving abilities
2. Ability to work independently and as part of a team
3. Strong interpersonal skills and a customer-service orientation
4. Ability to manage time effectively and prioritise tasks
5. Proactive approach and willingness to take on additional responsibilities as needed
#J-18808-Ljbffr