Role Overview
Key Responsibilities:
1. Invoice Management: Manage accounts payable processes effectively from invoice receipt to payment across several different systems and data sources.
2. Timely Invoice Processing: Ensure accurate and timely processing of supplier invoices.
3. Supplier Account Analysis: Analyse and comprehend balances on supplier accounts.
4. Statement Reconciliation: Regularly reconcile each supplier's statement of account on a monthly or quarterly basis.
5. Debit Balance Resolution: Proactively address debit balances within the purchase ledger, maintaining quality control and ensuring timely payment allocation.
6. Supplier Queries: Ensure these are addressed effectively across the team, with support from operational colleagues where needed.
7. Supplier Accounts: Ensure supplier accounts are set up and maintained correctly in the accounting systems.
8. Shared Inbox: Ability to manage and oversee high volume supplier communications and queries via a shared inbox.
9. Purchase Ledger Team Management: Oversee and support purchase ledger staff.
10. Month-End Processes: Collaborate on month-end tasks, including prepayments, accruals, and journal postings, working within an agreed month-end timetable.
11. Payment Processing: Set up payments using banking software and process payment runs.
12. Credit Card Expense Management: Analyse and post credit card receipts and expenses.
13. Bank Postings: Prepare and process bank postings.
14. Support for Audits and Tax Compliance: Assist with analysis requests related to year-end audits and tax computations.
15. Reporting and Analysis: Generate reports on accounts payable metrics as needed.
16. Compliance and Controls: Ensure compliance with company policies and relevant regulations. Implement and maintain strong internal controls.
17. Ad Hoc Tasks: Assist with any additional departmental tasks as required.
About the Role
Purchase Ledger Manager
Tewkesbury (hybrid working available)
Full-time, permanent
Salary: £30-35k
We are currently seeking an experienced Purchase Ledger Manager to join our team. The ideal candidate will possess a robust background in accounting, meticulous attention to detail, and the ability to work independently as well as manage a team. As Purchase Ledger Manager, your primary responsibility will involve efficiently handling a substantial volume of supplier invoices and managing payments.
Benefits
* 25 days annual leave
* Your birthday off
* 6% company pension contribution
* Bike to Work Scheme
* Medicash Health plan
* Enhanced Maternity/Paternity/Adoption and Shared Parental leave
* 2 voluntary days per year
* Long Service Awards
* Employee Wellbeing Seminars
* CPD opportunities
* Professional memberships paid for (role dependent)
Essential Skills
Essential experience:
* Minimum of 5 years in a similar role
* Good proficiency in Excel.
* Experience of working within an ERP system.
* Ability to prioritise effectively, both for own workload and across the team.
* A high degree of accuracy and meticulousness.
* Ability to work independently and collaboratively within a team.
* Excellent verbal and written communication skills.
* Problem-Solving and Accountability: This role requires autonomy, decision-making, and ownership.
* AAT qualified
Desirable experience: ACCA/CIMA part qualified
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