Senior Administrator (Band 3) - Estates, Facilities & Capital Development - University Hospital Southampton NHS Foundation Trust
University Hospital Southampton NHS Foundation Trust – Southampton, City of Southampton
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
Are you looking for a new challenge? Estates, Facilities and Capital Development (EFCD) have an excellent opportunity to join a friendly forward-thinking team as a Senior Administrator.
ABOUT THE TEAM
EFCD is a complex division providing numerous services across the Trust and is made up of 4 key departments:
1. Estates Maintenance: The key role of the department is to service and repair all aspects of our modern healthcare facility.
2. Facilities Clinical Services: The teams provide many services including waste, portering, security, cleaning and catering.
3. Capital Projects: The team is employed to manage the design, construction and development of new buildings or the major alteration or refurbishment of the existing estate.
4. Compliance and Business: The Compliance department’s role is to ensure EFCD’s compliance with legislation, regulations, policy and good practice. The Business Unit forms part of the Compliance department and is where this role sits.
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Your Responsibilities
What you’ll do
1. Take an allocated role in one of our administrative disciplines, including diary and meeting management; recruitment support; payroll and personnel support.
2. Be central in supporting the wider team as an administrator.
3. Maintain key working relationships across the Trust and with external suppliers/contractors to maintain clear communication on behalf of the department.
What we’re looking for
You will:
1. Have previous experience as a secretary/administrator.
2. Have excellent communication skills, both written and verbal, and be able to communicate at different levels.
3. Have a proactive approach to managing workloads with the flexibility and ability to work under pressure and tight deadlines.
4. Have a high standard of IT skills, particularly with Microsoft Office.
5. Have excellent attention to detail.
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