Executive Assistant job in Bath
Your new company
A market-leading Bath-based business is looking to appoint an Executive Assistant. The purpose of this role is to support the Directors and Executive team, provide Project Management resource, and manage and co-ordinate office, HR, and administrative activities across the business.
Your new role
Reporting to the Finance Director, you will be responsible for:
Key Areas of Responsibility:
1. To provide general administration, co-ordination, and diary support for the Directors and the Executive Team.
2. The management of confidential matters and ad hoc projects on behalf of the Directors.
3. To provide project management governance and support to the business.
4. HR and administration for new staff and those leaving.
5. The management and control of office equipment including laptops, mobile phones, etc.
6. To manage third-party contracts (e.g., software licenses, supplier contracts, property leases, etc).
7. To co-ordinate company events.
8. To manage all day-to-day office matters.
Specific responsibilities:
1. Directors and Executive team
Diary management and liaison, support preparation of Board Packs and circulation, central storing of weekly Exec reports, maintaining an archive of meeting minutes and reports, management of ad hoc requests.
2. Project Management Governance and Support
Provide Project Management governance and support to the Directors and Exec to deliver confidential projects and ad hoc tasks as required, support the Head of Operations (and others where necessary) in delivering key projects to the business, support the choice of, and commission and integration of a new HR Management System, maintain and update file structures in SharePoint.
3. HR responsibilities
Managing joiners and leavers, preparing contracts of employment and arranging inductions, ensuring that the correct equipment is available and set up, maintaining HR records including sickness/absence/holidays and contracts, monitoring Glassdoor on a monthly basis and notifying the Executive team of any changes.
4. Management and control of office equipment
Ordering new laptops, mobile phones, etc., arranging for laptops to be configured appropriately for new users, managing returned equipment and reallocating as necessary.
5. Managing third-party contracts
Proactively monitoring renewals and price increases, considering alternative suppliers.
6. Co-ordinating company events
Half-yearly team meetings, work and social events.
7. Day-to-day office matters
Liaising with the companies' landlord, managing office supplies.
What you'll need to succeed
The successful candidate will have experience in a similar role. Additionally, candidates will have:
* Good working knowledge of Microsoft Office (Word/Excel and Outlook)
* Time Management skills
* Excellent organization skills and project management skills
* Attention to detail
What you'll get in return
* Generous Holiday Allowance (25 days plus bank holiday and 1 day birthday)
* Health Scheme
* Cycle to Work Scheme
* Pension Scheme (NEST)
* Central location - close to all public transport / car parks
* Hybrid working (2-3 days per week in the office)
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF
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