Company ProfileA friendly dynamic firm in Haywards Heath is recruiting a part time office administrator who will have the opportunity to manage and work alongside the team. TaxAssist Accountants are a national network of accountants across the UK delivering accounting & tax services to independent business owners. TaxAssist Accountants is a Top 25 ranked accounting firm in the ULK (Accountancy Age industry rakings 2021). Salary - £11,500 paJob SummaryThe Office Administrator is responsible for overseeing daily administrative and operational tasks to ensure the office is well organised maintains a high- quality working environment. Responsibilities· Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;· Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.· Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.· Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.· Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.· Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organisational, technical, and interpersonal skills.· Data Management: Promptly load client data into the systems to maintain data accuracy and security.· Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.· Supply Procurement: Order stationery and stock management· Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow- up reminders· Data Handling: Input basic data and demonstrate numerical proficiency using company software.· Document Management: Scanning / printing documents· Point of Contact: Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills. · Communication: answering the phone, sending emails to clients and effectively taking messages· Ad-hoc duties Skills / Competencies· Ideal candidate must be proficient in English, Italian or Polish languages · A self-starter / proactive approach· Familiar with MS packages - Excel word and MS Office· The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.· The ideal candidate who can work autonomously but also a good team player· High level of attention to detail· Planning and organising - excellent time management, organisational and prioritisation skills· Be numerate and demonstrate excellent written and verbal communication· Training will be provided. Benefits:· Attend company events· Opportunity for flexi hours· Day off on birthday · Study support AAT qualifications