Job summary Research and Development is seeking a highly professional, comprehensive, and confidential Administrator/Personal Assistant to provide exceptional support to the department. This role is critical in ensuring the smooth operation of the Research and Development department, requiring the post holder to manage a variety of tasks with utmost efficiency and discretion. Main duties of the job To work effectively with the Administration Manager, the ADO (Research), the Legal and Governance teams, using own initiative, to support all related study work including maintenance of documentation and the office environment. Administer the Good Clinical Practice and other departmental training courses for new and existing Trust wide staff in accordance with the Trust's requirements. Coordinate and maintain the efficient level of office supplies for R&D staff and the Bio-Resource on S2. Arrange collection of post and coordinate courier services pick ups and collections relating to study documentations or contracts, follow up and update relevant depts. To maintain the contracts signature process Docusign. Support the performance monitoring of research studies through data input of relevant information. To provide a central communication hub for the R&D Team. About us Our Trust Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population. CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background. Date posted 24 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year p.a. pro rata Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 180-RD-255038 Job locations Addenbrookes Hospital-Division R&D Hills Road Cambridge CB2 0QQ Job description Job responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment This vacancy will close at midnight on the 9th February 2025. Interviews are due to be held on the 25th February 2025. Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Job description Job responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment This vacancy will close at midnight on the 9th February 2025. Interviews are due to be held on the 25th February 2025. Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Person Specification Qualifications Essential Educated to NVQ level 4 or equivalent experience in Customer Service / Business Admin / ITQ. Desirable GCP certificate. Experience Essential Worked in office environment. Used to working in a busy environment. Adaptable and flexible in their approach to working and able to cope under pressure. Proven experience of providing administrative support to senior members of staff. Strong administrative management skills including effective communication, team working and negotiation skills. Desirable Previous research environment experience is desirable. The applicant will need to show evidence of completing their GCP certificate or they will have the opportunity to complete this once they have been appointed. Previous experience in a healthcare environment. Knowledge Essential Ability to work independently. Ability to liaise with members from the multidisciplinary team. IT Skills (MS Word, Excel and Outlook). Ability to work quickly and accurately, particularly when inputting data. Good written and verbal communication skills. Ability to work as part of a team. Ability to work under pressure. Ability to prioritise own work. Desirable MS Access or similar database. An awareness of GCP guidelines (Good Clinical Practice) and the EU Clinical Trials Directive. Skills Essential Understanding of confidentiality. Knowledge of data protection. Knowledge of document control. Methodical and organised. Desirable In depth knowledge of Excel. Ability to extract, analyse and interpret information for trials/research purposes and inputting data into online databases. Additional Requirements Essential The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent. Person Specification Qualifications Essential Educated to NVQ level 4 or equivalent experience in Customer Service / Business Admin / ITQ. Desirable GCP certificate. Experience Essential Worked in office environment. Used to working in a busy environment. Adaptable and flexible in their approach to working and able to cope under pressure. Proven experience of providing administrative support to senior members of staff. Strong administrative management skills including effective communication, team working and negotiation skills. Desirable Previous research environment experience is desirable. The applicant will need to show evidence of completing their GCP certificate or they will have the opportunity to complete this once they have been appointed. Previous experience in a healthcare environment. Knowledge Essential Ability to work independently. Ability to liaise with members from the multidisciplinary team. IT Skills (MS Word, Excel and Outlook). Ability to work quickly and accurately, particularly when inputting data. Good written and verbal communication skills. Ability to work as part of a team. Ability to work under pressure. Ability to prioritise own work. Desirable MS Access or similar database. An awareness of GCP guidelines (Good Clinical Practice) and the EU Clinical Trials Directive. Skills Essential Understanding of confidentiality. Knowledge of data protection. Knowledge of document control. Methodical and organised. Desirable In depth knowledge of Excel. Ability to extract, analyse and interpret information for trials/research purposes and inputting data into online databases. Additional Requirements Essential The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Cambridge University Hospital NHS Foundation Trust Address Addenbrookes Hospital-Division R&D Hills Road Cambridge CB2 0QQ Employer's website https://www.cuh.nhs.uk (Opens in a new tab)