Kenna Recruitment has a brand new exciting role for an experienced Administrator to join a Tier 1 Residential Developer site based in Cranleigh. Experience within the construction industry is required.
Overview:
To provide and excellent and efficient Administration and Secretarial support to various site personnel (but not limited to) the Project Manager, Senior Site Managers, Site Managers, Assistant Site Managers, Graduate Trainee Site Managers, Commercial Manager, Design Manager, Technical Coordinator, Surveyor as well as visiting Directors.
Experience / Knowledge
* At least 2 years’ experience in a relevant secretarial role.
* To have excellent IT skills using Word, Excel and Outlook and strong administration skills, preferably with RSA level II certification.
* To be able to communicate at all levels internally and externally in a professional manner.
* To have a high level of organisation and planning skills.
* To have an excellent telephone manner.
* To be numerate and literate.
Some key responsibilities:
* To prioritise and manage a busy daily workload.
* To answer telephone calls to the project office and direct as required taking messages where necessary.
* Carry out general administration duties: i.e. filing, typing, photocopying, minute taking, diary management, travel arrangements, meeting refreshments, postal arrangements etc. ensuring minutes are issued in a timely basis.
* To collate and distribute relevant paperwork for meetings.
* Creating and maintaining meeting room booking systems.
* To assist in the preparation of reports and agendas for Directors Site Visits and JV reports.
* To arrange project events and assist with arrangement for events organised by head office.
* To maintain the site(s) Project Directory on Outlook.
* To assist with the upkeep of Health & Safety Documentation on site.
* Manage the Diary and email filing of the Development and Project Director
* To keep relevant trackers up to date regarding plot files, Building Control and Warranty information and submit to head office and required companies when requested. Chasing for outstanding information where required and informing the site team of plot certificate status.
* To assist in updating the Site Construction Phase Plan, Traffic Management Plan, Temporary Works Register, Organisation Chart, Fire Plan and Lifting Plan, on a quarterly basis or as necessary.
* To update the site waste management plan on a quarterly basis or necessary.
* Update Method Statement / Risk Assessment logs for each subcontractor on site. Request updated RAMS from subcontractors onsite and oversee site management alteration and approvals of RAMS.
What they will offer you:
* Salary up to £35,000 plus annual bonus
* Pension scheme 5%
* 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
* Private healthcare
* Employee discounts & benefits
* Life assurance
If interested, please apply below or send your CV to hollyp@kennarecruitment.co.uk