Join a Dynamic Team as a Team Assistant / Office Manager!
Are you an experienced, bubbly Office Manager seeking a new opportunity? Look no further! Our client, a leading engineering consultancy with a focus on providing full turnkey design solutions, is seeking a skilled, dynamic and personable Team Assistant / Office Manager to join their expanding team.
As a Team Assistant / Office Manager, you will play a crucial role in ensuring the smooth operation of the business. Reporting to the Operations Manager, you will support with office and team management duties, fostering a collaborative environment and supporting the growing team.
Job Title:
Team Assistant / Office Manager
Industry:
Engineering/Construction/Design Consultancy
Contract Type:
Permanent
Salary:
£35,000 - £40,000 per year
Working Pattern:
Full Time, hybrid (Thursday & Friday from home!)
Location:
Central London
Job Description:
Key Accountabilities/Responsibilities:
* Office Management: Ensure the smooth running of our London office, handling office equipment, opening and distributing mail, answering calls, and managing office supplies.
* Documentation Support: Scan, photocopy, and organise documents, assist in arranging meetings and team events, and provide administration support to the design teams.
* IT Support: Collaborate with the IT provider to ensure smooth functioning of IT facilities, including setting up new employees and managing access for departing employees.
* HR Assistance: Assist in employee onboarding and appraisals, support document control processes, and provide general administrative support.
* Finance Management: Log purchase invoices, record payments, create invoices, and send them to suppliers.
Key Behaviours for Success:
* Flexibility: Willingness to adapt and pitch in wherever needed.
* Strong Communication: Excellent verbal and written communication skills at all levels.
* Self-Motivation: Ability to work under pressure and meet deadlines.
* Team Work: Enjoyment and skill in collaborating with others.
* Attention to Detail: Keen eye for detail and accuracy.
* Proactive and Adaptable: Ability to hit the ground running.
Prior Experience, Skills, and Knowledge:
* Must have experience in a similar role.
* Ideally a background in a similar industry (engineering/construction/consultancy).
* Document management experience preferred, or experience in a role with a strong focus on handling legal or contract documents.
* Familiarity with financial systems, Sage experience desirable.
At Our Client, Equality and Diversity Matters:
We value equality and diversity, promoting a constructive and sensitive approach to colleagues from various backgrounds. Everyone's work is valued and respected.
How to Apply:
If you are a motivated and detail-oriented individual looking to join our dynamic team and make a role your own, please submit your application today!
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