Main area: Clinic Preparation
Grade Band: 2
Contract: Fixed term - 11 months (Monday to Friday core hours 8-5pm)
Hours: Part time - 22.5 hours per week
Job ref: 272-6735846
Employer: Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Doncaster Royal Infirmary
Town: Doncaster
Salary: £23,615 Pro Rata Per Annum
Salary period: Yearly
Closing: 26/12/2024 23:59
Clinic Preparation Clerk
Job overview
The Medical Records Department provides comprehensive clerical support to the trust in all aspects of patient records.
The post will be 22.5 hours Monday to Friday core hours 8am-5pm. This is temporary for 11 months to cover maternity leave.
We securely store approximately 1.7 million volumes of patients' records in 7 libraries across the three trust sites.
The post gives the post holder the opportunity to liaise with multiple areas, departments, and personnel.
By ensuring patients’ casenotes are available, the service we provide plays a crucial part in patient care.
All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality while upholding the Trust's WE CARE values.
Main duties of the job
1. Ensuring patients' casenotes are available at the point of care.
2. Pull and file medical records, using Terminal Digit Filing and location-based filing systems; record casenote transfers on iFIT.
3. Responsible for locating, preparing (to a required standard), and delivering of casenotes for outpatient clinics according to departmental guidelines.
4. Merge and amalgamate casenotes to ensure the correct/relevant volume is available at the point of care.
5. Liaise with other departments, hospitals, GP Practices, and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct.
6. Responsible for ensuring casenotes are tagged and associated correctly and correcting any errors.
7. Involvement in the culling of casenotes in line with the Retention Policy.
Working for our organisation
DBTH is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
It is our goal to give those who join Team DBTH the tools and opportunities to grow their career; it’s our pledge to help you Develop, Belong, and Thrive, Here.
As an organisation that supports flexible working, we want to ensure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities, and LGBTQ+ communities.
We offer a range of benefits to support our people including:
* Extensive range of learning opportunities
* NHS Pension Scheme
* Generous holiday entitlement in line with Terms & Conditions
* Comprehensive health and wellbeing support
* NHS Car Lease schemes and a range of salary sacrifice schemes
* Discounts on restaurants, getaways, shopping, and finance through external providers
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Person specification
Qualifications/Training
* GCSE/O Level English or equivalent experience
* GCSE/O Level Maths or equivalent
* RSA Level 1 keyboard skills or equivalent experience
Knowledge and Experience
* Admin experience including filing and data input
* Responsible for own workload
* Managing large volumes of work with strict deadlines
* To observe Trust Policies on handling confidential information
* Previous NHS or records experience
* Experience of working with Patient Administration Systems
* Filing systems
* Experience of working in a patient-focused environment
Personal Attributes & Skills
* Ability to work within a team
* Proven communication skills with the ability to communicate confidently and effectively with all members of staff, patients, and the public
* Demonstrate accuracy and attention to detail
* Ability to work to deadlines
* Ability to work under pressure using own initiative while maintaining quality
* Ability to problem solve
* Ability to work independently
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