The main objective of the role is to support the Finance Manager with the day-to-day running of the administration for the resources team. The post holder will be required to undertake additional administration tasks as and when requested.
Key Task Areas and Responsibilities:
1. To assist with a range of Finance administrative tasks identified by the Finance Manager or Head of Resources; these may include:
1. Inputting invoices, payments, staff salaries, and expenses onto our accounts software package QuickBooks accurately.
2. Creating Sales Invoices.
3. Receiving and checking all counsellors’ session invoices, contacting counsellors to obtain further information and raise queries where necessary.
4. Checking expenses from staff and volunteers in line with our expenses policy, and raising queries where necessary.
5. Updating Lamplight (Database) with donation information.
6. Collating Gift Aid information.
7. Supporting Finance Manager in Year End submissions and monthly finance monitoring reports.
8. Assisting in Banking, allocating petty cash, and working alongside Resource Administrators.
9. Assisting with the day-to-day running of the Saffron Walden hub, email box, answering queries professionally and sensitively where necessary via phone, email, letters, and in person; redirecting them to the appropriate team member or alternative service.
10. Dealing with answerphone messages, opening posts, purchasing supplies, etc.
11. Maintaining strict confidentiality of all persons using any Mind in West Essex Service at all times.
Expectations:
1. To work under the supervision of the Finance Manager.
2. To adhere to and promote good practice in providing a caring, supportive, and safe atmosphere.
3. Maintain confidentiality with regard to information received from people accessing Mind in West Essex services and from Mind in West staff and volunteers in line with the Mind in West Essex confidentiality policy.
4. To work alongside and support people who undertake administrative work for Mind in West Essex on a voluntary basis.
5. To act at all times with honesty and integrity and to support the best interests of Mind in West Essex.
6. To discuss issues arising regarding the work with the Finance Manager on a regular basis.
7. To keep abreast of internal and external developments and respond accordingly.
8. To undertake other duties that may be necessary as directed by the Manager, that are compatible with the nature and grade of the post.
9. To adhere to relevant legal and statutory requirements including the Data Protection Act (always ensuring an appropriate level of confidentiality), Health and Safety at Work Act (always ensuring H&S of own and others), and any other relevant/charity law.
For the full Job Description, visit: Mind in West Essex Vacancies
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