Typical Duties
- Ensure the smooth operation of daily activities
- Telephone communication, using TEAMS telephone system
- Administrative support, calendar management, organising and maintaining appointments, meetings, and travel plans
- Meeting coordination, scheduling, preparing agendas and minutes
- Typing correspondence and documents
- Booking, planning and coordinating travel logistics, including flights, accommodations, transportation, and itineraries
- Management expenses, handling all related expenses, including reconciling receipts and preparing expense submissions.
- Handling sensitive information with discretion and confidentiality
- Managing personal tasks such as making appointments, running errands, and handling personal correspondence.
- Planning and organising corporate and personal events, meetings, and conferences as needed
- Liaising with stakeholders
- Office administration
- Any other ad hoc duties that may arise
Knowledge and Experience
- Several years of experience in an administrative or executive assistant role
- Applicant must be numerate and have good written and verbal communication skills
- Understanding of office operations, including administrative procedures, filing systems, and office software (Microsoft Office 365, especially Word)
- Confidence in producing correspondence and documents
- Relevant training or qualifications
- Good touch-typing speed required
- Time management, ability to prioritise tasks effectively, ensuring deadlines are met and time is used efficiently
Personal Attributes
- Requires a high level of confidentiality, discretion and trustworthiness
- Confident in managing responsibilities
- Takes initiative with confidence
- Excellent interpersonal and communication skills, enabling effective interaction with stakeholders.
- Willing to listen and respond well to feedback
- Adaptable, actively embraces change
- To be able to work individually and as part of a team
- Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks.