Job summary Office Manager - Maternity cover Fixed term - 9 - 12 months 3 days per week - total 27 hours per week. The Office Manager will oversee the daily operations of our office, ensuring that everything runs smoothly and efficiently. This role involve a variety of tasks, such as managing administrative functions, line management of all management staff, coordinating office events, and supporting our team members to create a productive work environment. Main duties of the job Manage and maintain office systems, including databases, correspondence and filing systems. Oversee office supply inventory and order supplies as needed. Develop and implement office polices and procedures to improve efficiency. Organise and coordinate meetings, events and employee functions. Support the HR department with on-boarding new employees and maintaining personnel records. Provide administrative support to Upper management and other teams as needed. About us Heathcot Medical Practice is a dynamic and growing General Practice committed to providing exceptional care to our patients. Our team is focused on fostering a collaborative and innovative work environment. We are currently seeking a motivated and organised Office Manager to join our team and contribute to our ongoing success. Date posted 23 January 2025 Pay scheme Other Salary £20 an hour Contract Fixed term Duration 12 months Working pattern Part-time, Flexible working Reference number A4189-25-0000 Job locations York House Medical Centre Heathside Road Woking Surrey GU22 7XL 64 Brewery Road Woking Surrey GU21 4QH Knaphill Surgery Redding Way Knaphill Woking Surrey GU21 2DN Job description Job responsibilities Key Responsibilities - Manage and maintain office systems, including filing systems, databases, and correspondence. - Oversee office supply inventory and order supplies as needed. - Develop and implement office policies and procedures to improve efficiency. - Organise and coordinate meetings, events, and employee functions. - Support the HR department with onboarding new employees and maintaining personnel records. - Provide administrative support to upper management and other teams as needed. Job description Job responsibilities Key Responsibilities - Manage and maintain office systems, including filing systems, databases, and correspondence. - Oversee office supply inventory and order supplies as needed. - Develop and implement office policies and procedures to improve efficiency. - Organise and coordinate meetings, events, and employee functions. - Support the HR department with onboarding new employees and maintaining personnel records. - Provide administrative support to upper management and other teams as needed. Person Specification Experience Essential Proven experience as an Office Manager, Administrative Assistant or similar role. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Ability to multitask and prioritise tasks effectively. Strong problem-solving skills and a proactive attitude. Desirable Experience of working in primary care or a GP practice would be an asset. Leadership Management qualification. Qualifications Essential GCSE Grade A to C in English and Maths Proficiency in Microsoft Office Suite (Word,Excel, Power Point) Person Specification Experience Essential Proven experience as an Office Manager, Administrative Assistant or similar role. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Ability to multitask and prioritise tasks effectively. Strong problem-solving skills and a proactive attitude. Desirable Experience of working in primary care or a GP practice would be an asset. Leadership Management qualification. Qualifications Essential GCSE Grade A to C in English and Maths Proficiency in Microsoft Office Suite (Word,Excel, Power Point) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Heathcot Medical Practice Address York House Medical Centre Heathside Road Woking Surrey GU22 7XL Employer's website https://www.heathcotmedicalpractice.nhs.uk/ (Opens in a new tab)