South Warwickshire University NHS Foundation Trust
Theatre Services at South Warwickshire University NHS Foundation Trust have an opportunity to recruit 2 x full time Band 2 Stores People on 12 month fixed term contracts.
The post holder will be responsible for the monitoring and replenishment of consumables for Theatre Services: Main Theatres, Day Surgery Theatres, Stratford Eye Unit and Local Surgery Unit Stratford. The post holder must ensure continuity of supplies to end user departments to avoid interruption to workflow, whilst reducing costs and risks associated with inventory.
Ideally, the successful candidate will have previous experience in a store person role within a clinical environment and knowledge of ordering systems and procedures within the NHS, though this is not essential.
You will be required to work under a supervisor and show the ability to work using your own initiative as well as working effectively within a team. This is a physically demanding role involving collection / off-loading roll cages or pallets, marshalling empty roll cages and reloading onto delivery vehicles resulting in effective delivery and put away of medical and non-medical consumables to all departments outlined above.
Excellent communication skills are essential and the successful candidate will need to demonstrate effective time management to ensure strict deadlines are adhered to.
Main duties of the job
The post holder is responsible for the monitoring and replenishment of consumables for Theatre Services: Main theatres, Day Surgery theatres, Stratford Eye Unit and Local Surgery Unit Stratford.
The post holder must ensure continuity of supplies to end user departments to avoid interruption to workflow, whilst reducing costs and risks associated with inventory.
Job responsibilities
1. To ensure effective delivery and storage of medical and non-medical consumables to all departments within Theatre services, in line with their requirements.
2. To liaise with Theatre Material Management Supervisor and Team Leaders in respect of stock holding to ensure appropriate levels are set and maintained in line with operational guidelines.
3. Undertake regular stock takes as and when directed by the Management Supervisor or Finance, using computerised ADC methods.
4. Establish weekly replenishment requirements against agreed stock levels.
5. To monitor agreed stock levels, investigate any discrepancies or variances and inform supervisors of stock adjustments as required.
6. Responsible for informing supervisors of stock out situations and take appropriate action as directed.
7. Responsible for timely internal distribution of goods to all areas of Theatre Services.
8. To assist in collection / off-loading roll cages or pallets, marshalling empty roll cages and reloading onto delivery vehicles.
9. Except and receipt stock into area, ensuring appropriate paperwork is completed.
10. Efficient management of delivery notes so goods can be receipted in timely manner.
11. Ensure storage areas within departments are maintained to agreed standards, including: Correct clear labelling and adhering to cleaning schedule; Ensure products are stored correctly, appropriate to their nature and use and stock rotation procedures are followed.
12. Ensure authorisation reports are accurately produced, maintained and filed for reference.
13. Assist in storeroom redesign where appropriate, optimising storage space utilisation, whilst maintaining effective materials management flow.
14. Develop and maintain a working knowledge of medical and surgical consumables participating in product training sessions as directed by Supervisor.
15. Respond and resolve product queries, referring to supervisor if required.
16. Respond to product recalls by identifying any non-conforming goods.
17. Act as point of contact for clinical staff on product issues.
Person Specification
Qualifications
* General standard of education
* English and Maths GCSE's or equivalent or actively studying towards
Experience
* Experience of working within a supply, stores/stock control environment
* Working knowledge of ordering systems and procedures
* Working knowledge of appropriate regulations
Skills
* Good organisational skills
* Good standard of basic IT / keyboard skills
* Knowledge of MS Excel and Word
* Working knowledge of order processing systems
* Understanding of concept of e-commerce
* Able to act as a representative of the department and promote a positive image
* Ability to handle customer queries / complaints effectively
* Ability to work unsupervised using own initiative and able to recognise when to refer to senior members of staff
* Team player
* Ability to work under pressure
* Good telephone manner
* Good standard of verbal and written communication skills
* Ability to apply frequent periods of concentration
* Flexible approach to work / adaptable
Personal Qualities
* Professional at all times
* Positive, dependable and tolerant outlook
* Good interpersonal skills
* Well organised
* Demonstrate good time management by planning workload
* Able to meet deadlines
* Able to accept and offer constructive criticism
* Demonstrates commitment to achieve individual and team objectives
* Shows initiative and is able to think positively and stimulate a productive team climate
* Enthusiastic / self-motivated
* Organisational and problem-solving skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
South Warwickshire University NHS Foundation Trust
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