PMO Administrator / Personal Assistant
Location: Warwick (Hybrid: 2 days per week onsite)
Company: Leading Utilities Company
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My client is a forward-thinking utilities company based in Warwick, dedicated to delivering innovative solutions that power the nation. As they grow and evolve, they are looking for a dynamic and organized individual to join our team as a PMO Administrator / Personal Assistant. This hybrid role is key to ensuring the smooth operation of our Project Management Office (PMO) while providing essential support to senior leadership.
The Role:
As a PMO Administrator / Personal Assistant, you will split your time between supporting the PMO with administrative tasks and providing high-level personal assistant support to senior management. This is an exciting opportunity to work in a fast-paced, collaborative environment where no two days are the same.
Key Responsibilities:
PMO Administration (70%)
* Support the PMO in tracking and reporting project progress, risks, and issues.
* Manage and maintain project documentation, ensuring all records are up-to-date and easily accessible.
* Coordinate and schedule project meetings, including preparing agendas and minutes.
* Assist with the preparation of presentations and reports for stakeholders.
* Act as a point of contact for the PMO, responding to queries and providing information as required.
Personal Assistant (30%)
* Provide comprehensive diary management for senior management, scheduling appointments and managing conflicts.
* Organize travel arrangements, including booking transport and accommodation.
* Handle confidential correspondence, emails, and communications on behalf of senior leaders.
* Assist with event planning and coordination, such as team offsites or workshops.
* Manage expense claims and purchase orders.
About You:
We are looking for someone who is proactive, organized, and able to juggle multiple priorities with ease. You’ll be a natural problem-solver with exceptional attention to detail and strong communication skills.
Essential Skills & Experience:
* Previous experience in a similar PMO Administrator, Personal Assistant, or administrative role.
* Strong organizational skills and ability to manage multiple tasks simultaneously.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to maintain confidentiality and exercise discretion.
Desirable:
* Experience working in the utilities or infrastructure sector.
* Familiarity with project management tools and methodologies (e.g., MS Project, Jira).
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