Role: Spares Parts Coordinator/Administrator
Location: Based close to Bury St Edmunds, Suffolk
Working Hours: Monday to Friday – Full-time hours
Capacity of Role: Permanent position
Salary: £28,000 - £32,000 per annum
Our client is an established organisation currently recruiting for a Spares Parts Coordinator/Administrator role to support their office functions within the business.
Candidates will ideally have experience with Sage 200 systems and be confident Microsoft Office users.
Main Duties:
1. Holiday & sickness records
2. Add new MECH BOMs to Sage
3. Reallocate Bills Of Materials when changes are made
4. Sage contact for all employees in the UK
5. Weekly check of sales orders and purchase orders still open
6. Service visits: all enquiries, quoting & invoicing
7. Share telephone duties within staff members
8. Record machine orders and issue job codes
9. Creating sales orders for machine orders and issuing deposit invoices for machine orders
10. Complete machine orders and create shipping documents
11. Liaison for all machine shipments
12. Book shipping for machines
13. Credit control: chasing payment from customers
14. Create quotes, sales orders, and purchase orders for spares
15. Obtain weights and country of origin for spare parts
16. Pack spare parts and arrange shipment of spares
17. Investigate any other customer requests
18. Create import documents for shipments from various offices
19. Complete import declarations for customs
20. Manage and assist other members of staff
Candidate Attributes:
1. Proven experience in an administrative role or similar position
2. Proficiency in computerised office systems, including Sage 200
3. Strong data entry skills with a high level of accuracy
4. Excellent organisational abilities to manage multiple tasks efficiently
5. Effective communication skills, both written and verbal
6. A proactive approach to problem-solving and the ability to work independently as well as part of a team
Qualifications Required:
1. Own transport and UK driving licence
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