Job Description
Our client has a permanent, part-time vacancy for an Archivist, working 20 hours per week, 10am till 2pm, Monday to Friday.\n\nResponsibilities:\n\nEnsuring all files sent for closure have undergone the relevant compliance checks and closing protocols by the fee earner.\n\nUpdating relevant databases and client management systems to show the matter closed/reopened and where the files have been stored.\n\nLiaising with storage partners regarding the collection or delivery of files.\n\nManagement and recording of all file retrievals, liaising with the relevant storage partner.\n\nReopening of files when instructed by a fee earner and the monitoring of the status of the file until reclosed and returned to storage, destroyed or subsumed into a further matter.\n\nLiaising with the Accounts Department in respect of any monies still showing on the ledger or when files are reopened due to monies needing to be posted.\n\nManagement of the Deed Database.\n\nLiaison with clients requesting the release of Wills and/or Deeds ensuring a clear paper trail to register the release.\n\nCollaborate on file destruction requirements, in accordance with the Firms procedures.\n\nMaintain a good understanding of all processes and procedures within the Firm and keep up to date with any changes.\n\nEnsure that confidentiality is upheld in all internal and external matters and maintain an awareness of the need for data protection.\n\nRequirements:\n\nExperience in archiving in a law firm would be beneficial\n\nStrong IT skills with experience in using Excel and case management systems a distinct advantage.\n\nUnderstanding of the legal working environment, specifically the way in which client matters are opened and closed would be advantageous\n\nAn awareness of Lexcel standards would be advantageous\n\nAwareness of the risk/confidentiality issues surrounding client information\n\nConfidentiality, discretion and diplomacy with the ability to deal tactfully and diplomatically with a wide range of people.\n\nExcellent time management skills demonstrating the ability to organise and manage changing priorities on an ongoing basis.\n\nAbility to work both autonomously and within a team with a positive ‘can-do’ attitude and strong interpersonal skills.\n\nGood attention to detail.\n\nAble to work well under pressure and tight timescales.\n\nAbility to demonstrate a courteous, helpful and service-orientated manner both in person and on the phone with the ability to build good working relationships.\n\nParticipation in the Firm’s annual training.\n\nManual handling skills as there is some lifting of boxes and heavy files within this role.\n\nDue to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so