We are looking to recruit an experienced, professional secretary based at Sherwood Oaks hospital, which provides care for people 18 - 65 who are experiencing acute mental ill health. You will be supporting the clinical staff on a female inpatient ward and will be based in the Nurses Office. Due to the nature of our patients, all staff are issued with a personal alarm for their safety and will carry keys whilst on duty.
The post holder needs to have a flexible approach to work and the ability to prioritise and work on their own initiative. You will be responsible for all aspects of secretarial and administrative support to the clinical and medical staff in relation to patient care. Under the supervision of the Admin Team Leader & Ward Manager, you will be responsible for ensuring that accurate work is completed within the time limits, framework and standards set, providing an administrative service for the ward.
Your responsibilities will include:
1. Dealing efficiently with all correspondence, monitoring telephone enquiries and providing information as appropriate.
2. Ensuring patient admissions/discharges are processed and input in a timely manner, updating, maintaining information, and resolving queries on the patient database.
3. Undertaking office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, production of documents, typing and audio typing, photocopying, collating of documents, and electronic filing.
4. Supporting clinical staff to ensure that data is recorded onto RIO in line with data quality and timeliness requirements, as indicated by the Trust.
For further details / informal visits contact: Name: Mandy Waddell Job title: Admin Team Leader Email address: mandy.waddell@nottshc.nhs.uk Telephone number: 07827987334.
Informal Chats and Visits are welcomed, please contact Mandy Waddell on 07827987334.
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