MAIN RESPONSIBILITIES
Administration
• Finance, including raising purchase orders
• First aid responder (training will be provided)
• Advise the Senior Operations Manager of any problems within the gallery or any repairs required
• Attend regular internal training sessions as required
• Conduct site inductions with new employees as required
• Ensuring the UK Operations handbooks are current and up to date
Facilities
• Undertake small repairs in the galleries (decorating, electrical, plumbing, as required).
• Work with contractors to ensure all plant equipment and M&E services are safe and well maintained
• Assist in exhibition maintenance as required
• Travel between UK sites in the event of emergency repair works
• Assist general PPM, including fire alarm testing
• Uphold presentation of gallery spaces
Health and Safety
• Assist with ongoing H&S maintenance and record keeping
• First aid responder
Projects
• Provide assistance on special projects as required
• Assist with construction projects nationally and internationally
• Work on changes to offices and premises
Management
• Liaise with contractors as required
• Deputise UK sites in the event of Senior Operations Manager absence
• Nominated key holder
• Nominated out of hours emergency responder
• On occasion - working late for openings and events
The list of duties is not exhaustive.
PERSONAL QUALITIES
• Self-disciplined, organised and self-motivating
• Ability to work in a team, contributing ideas, supporting other team members and taking on a lead role on projects as required
• Adaptable and receptive to new ideas and initiatives
• Ability to work under pressure and manage competing deadlines
• Excellent interpersonal skills with an ability to listen, build rapport and communicate with people at all levels
• Excellent verbal and written communication skills
COMPETENCIES
Essential
• Proficiency in hands-on repair work
• Minimum of 1 year experience in a similar role
• Proficient use and knowledge of MS suite
• Excellent spoken and written English
Desirable
• Proficiency with Adobe suite
• Knowledge of management of telephony systems
• Experience of working in events
• Experience of working on construction projects
• Experience of working in an art gallery or luxury retail setting
• Knowledge of the art world
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