Are you passionate about workforce planning and the power of data to drive meaningful change?
North Bristol NHS Trust is offering an opportunity to join our well-established team as Head of Workforce Planning and Analytics—a new role designed to enhance the way we plan and deliver our workforce needs.
As a vital part of the Workforce Planning, People Systems, and Data team, you'll support the Assistant Director in leading the team and shaping its strategic vision. You will play a key role in aligning data insights with workforce strategies at local, regional, and national levels, helping us identify opportunities for improvement—whether through automation or innovative processes.
This role offers the flexibility of hybrid working, with a minimum of 60% on-site at our People Hub in Southmead Hospital. We are open to discussing individual circumstances that may require more tailored working arrangements.
If you're ready to drive workforce planning to the next level and thrive in a collaborative, forward-thinking environment, we want to hear from you.
Main duties of the job
You will lead and deliver complex technical work across workforce planning, business information (BI), and analytics, managing the relationship between these areas while driving workforce data literacy across the Trust and broader system.
By staying closely connected with a wide range of stakeholders and subject matter experts, you will ensure the team's outputs meet evolving needs, offering stability and expert guidance. You will also have ownership of designing and implementing workforce planning and information policies, tools, and guidance, incorporating external best practices where relevant, and leading all related training and implementation efforts.
Additionally, you will oversee workforce planning and design modelling, from establishment reviews and annual operational planning to long-term strategic workforce planning. Collaborating with a wide range of clinical, operational, and corporate stakeholders across the Trust, system, and nationally, you will ensure these plans are comprehensive, aligned with best practices, and meet national requirements.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services. North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job responsibilities
1. Leadership
* Leading the workforce planning and information team with responsibility for all aspects of the teams output and for team and individual performance and development.
* Responsible for pay and non-pay budgets associated with the workforce planning and information team.
* Represent workforce planning and information on behalf of the Trust at system and NHS England networks and formal governance groups.
1. Policy
* Operational owner of the Trust workforce planning policy (planning approach), ensuring it is widely understood and embedded in the organisation and that the document is adapted and refreshed as organisational need or national requirements change.
* Ensuring best practice is reflected in the Trust workforce planning approach, using published literature, network participation and working collaboratively with system partners to do so.
* Support the Assistant Director of Workforce Planning, People Systems and Data with subject matter expertise for workforce planning modelling, forecasts and analysis and workforce planning approach, including responding to changing situations and requirements, designing modelling approaches from scratch or responding to partial guidance or information.
2. Strategic Workforce Planning
* Engaging stakeholders to ensure the value of strategic workforce planning is understood in the organisation and that this is translated into engagement and action in the Trust.
* Ownership of both the workforce demand and workforce supply side of planning, working with stakeholders from operational, clinical, and financial teams to ensure alignment on the development and use of long-term assumptions for planning.
* Leading the use of the Trust Long-Term (Strategic) Workforce Planning tools, ensuring they are widely understood and embedded in divisional and professional planning activity.
* Ensuring the Trust's tools can incorporate data from multiple systems and stakeholder feedback to produce outputs that allow different scenarios to be presented, recognising that often uncertainty will be a large part of the planning process and that robust tools can support stakeholders making decisions.
* Translating modelling outputs and stakeholder analysis and feedback into cohesive narrative to be used internally up to Trust Board level and externally with system and NHS England stakeholders.
* Working with system partners to ensure alignment of planning tools, approach, and assumptions, often having to negotiate and influence others to ensure the best possible outcome for the Trust and other stakeholders.
3. Operational Workforce Planning
* Support the Assistant Director of Workforce Planning, People Systems and Data in leading the operational workforce planning process in the Trust, ensuring that operational plans produced are aligned with activity and finance and also with resourcing, learning and development and profession level assumptions.
* Receive and translate NHS England and system planning guidance into operational plans, taking overall responsibility for disseminating information to all stakeholders involved in the workforce element of operational planning.
* Design, build and develop the operational planning model for workforce building in all required assumptions, aligning with long-term planning assumptions where required and covering all areas of workforce (substantive, bank and agency).
* Provide a single point of contact for divisions to deliver their operational plans, including forecasts models, analysis, and modelling to inform target setting and decision making.
4. Workforce Information
* Lead the Trust workforce information team ensuring all statutory and mandatory workforce reporting is delivered including monthly and ad-hoc returns to NHS England.
* Lead the workforce information team to ensure that the needs of the Trust are met across all regular workforce performance reports to ad-hoc reporting and analysis. Designing and adapting BI tools and analysis to meet a range of needs.
* Lead the data element of regular safer staffing reviews and ensure models remain fit for purpose.
* Lead the production and use of workforce benchmarking information, using a range of nationally available platforms and data sets or from networks and targeted contact with other NHS organisations to enhance understanding, complement internally produced information and facilitate decision making and target setting.
Person Specification
Education/Training/Qualifications
Essential
* Educated to Masters Level in a relevant subject area, e.g., workforce planning, CIPD or business information.
* Evidence of relevant specialist training in workforce planning, workforce information and workforce systems.
* Evidence of project and/or programme management training or equivalent work-based experience.
Work Experience
Essential
* Experience of leading operational and strategic workforce planning in a large complex organisation.
* Experience of short- and long-term scenario planning, presenting uncertainty and facilitating stakeholder use to make organisation and profession-wide decisions.
* Experience of workforce planning in the NHS.
* Experience of delivering workforce planning models, forecasts and analysis using highly complex and contentious information and often where multiple scenarios are required due to uncertainty and to aid decision making.
* Experience of presenting planning models, forecasts, and analysis to large groups of stakeholders from all levels throughout an organisation including up to Trust Board level and facilitating decision making where there are conflicting views or agreement is required to proceed with the next stage of work.
* Experience of leading a team to deliver complex analytic models/statistical analysis and workforce information to a large complex organisation with a broad range of stakeholders.
* Experience of designing, adapting, and enhancing using BI tools to present workforce information.
* Experience of designing and leading training delivering for workforce information and workforce planning tools.
* Experience of translating national, regional and local policy and procedural information into workforce models, forecasts and analysis.
* Experience of delivering work using project or programme management skills and tools.
Personal Qualities/Special Circumstances
Essential
* Able to manage stressful situations on various issues, e.g. when presenting unwelcome workforce information or managing difficult staffing issues.
* Able to for frequent periods of prolonged concentration required for analysing highly complex workforce information and data.
* Able to manage a large and diverse workload, including competing priorities, working with the most senior staff members in the Trust and externally.
* Able to work in an open plan office and use Display Screen Equipment.
* Able to manage light or occasionally moderate physical work such as carrying equipment for meetings may be required.
* Able to complete work to tight timescales and deadlines, both internally and externally set.
* Able to work with a varied and unpredictable workload, requiring initiative to prioritise, resolve problems, undertake analysis or investigation including following up enquiries and obtaining information.
Employer details
Employer name
North Bristol NHS Trust
Address
Southmead Hospital
Bristol
BS10 5NB
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339-TJC5389
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